Building Maintenance Checklist: Preventative Repairs & Safety Inspections
Ensure building safety, compliance, and operational efficiency with our comprehensive Building Maintenance Checklist. Proactively identify and address potential issues related to repairs, inspections, and preventative maintenance, minimizing downtime and maximizing asset lifespan. Download now for a more reliable and secure facility!
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Exterior Inspection
Assess building exterior for damage, landscaping, and safety hazards.
Temperature (Exterior)
Area of Focus (e.g., North Wall)
Condition of Facade
Photos of Exterior
Crack Width (if applicable)
Notes on Window/Door Condition
Last Power Washing Date
Roof Maintenance
Inspect roof for leaks, damage, and debris removal.
Last Roof Inspection Date
Number of Missing or Damaged Shingles
Description of any Observed Roof Damage
Areas of Concern (check all that apply)
Upload Photos of Roof Condition
Estimated Cost for Repairs (if needed)
Roofing Material
HVAC Systems
Check heating, ventilation, and air conditioning systems for optimal performance and maintenance needs.
Supply Air Temperature (Incoming)
Return Air Temperature
Exhaust Air Temperature
Static Pressure (Supply)
Static Pressure (Return)
Filter Condition
Last Filter Change Date
Any Unusual Noises or Concerns?
Electrical Systems
Evaluate electrical panels, wiring, and lighting for safety and efficiency.
Voltage Reading (Phase 1)
Voltage Reading (Phase 2)
Voltage Reading (Phase 1)
Ground Resistance (Ohms)
Circuit Breaker Condition
Lighting Functionality
Last Inspection Date
Notes/Observations
Plumbing Systems
Inspect pipes, fixtures, and water heaters for leaks and proper function.
Water Pressure (PSI)
Last Water Heater Flush Date
Any Plumbing Leaks Observed?
Water Heater Type
Drainage Flow Rate (GPM)
Description of Any Unusual Noises from Plumbing
Backflow Preventer Status
Fire Safety
Verify fire extinguishers, alarms, and sprinkler systems are functional and up-to-date.
Fire Extinguisher Inspection Date
Sprinkler System Last Serviced
Fire Alarm System Status
Fire Safety Equipment Checked
Notes on Fire Safety Concerns
Exit Lighting Functionality
Next Fire Drill Scheduled
Security Systems
Check security cameras, access control, and alarm systems.
Camera System Uptime (Hours)
Last Camera System Maintenance Date
Alarm System Status
Security System Components Checked
Notes/Observations about Security System
Accessibility Compliance
Ensure compliance with ADA guidelines (ramps, doorways, restrooms).
Ramp Slope (%)
Doorway Width (inches)
Accessible Stall Size (square feet)
Accessible Entrance Present?
Accessible Restrooms Provided?
Last Accessibility Audit Date
Notes on Accessibility Improvements Needed
Interior Spaces
Evaluate flooring, walls, ceilings, and overall cleanliness.
Floor Level Condition Score (1-5)
Description of Wall Damage (if any)
Ceiling Issues?
Overall Cleanliness Rating
Last Carpet/Floor Cleaning Date
Notes on Odors or Air Quality
Landscaping & Grounds
Inspect irrigation, plantings, pathways, and overall appearance.
Irrigation System Pressure (PSI)
Pest/Disease Observations
Last Lawn Mowing Date
Detailed Notes on Landscape Condition
Fertilizer Application Rate (lbs/acre)
Mulch Condition
Location of Standing Water
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