Facility Management
From preventative maintenance and safety inspections to cleaning schedules and emergency preparedness, our checklist tools help you manage every aspect of your facilities effectively.
No credit card or cancellation needed.
Reduced Maintenance Costs
Equipment Uptime
Less Resolution Time
Facility Management with Digital Checklists
Ditch the paper and embrace digital checklists! Our platform empowers you to manage maintenance, inspections, and safety protocols with ease and precision.
Build Custom Checklists for Every Asset
From HVAC systems to fire alarms, create tailored checklists to ensure every asset in your facility is properly maintained and compliant. Our intuitive builder makes it simple.
Schedule & Assign Checklists for Proactive Maintenance
Don't wait for breakdowns. Schedule recurring checklists and assign them to your team to ensure proactive maintenance and prevent costly repairs. Set reminders and track completion.
Capture & Organize Inspection Evidence - Photos & Notes
Document every inspection with ease! Our checklist platform allows you to easily attach photos and add detailed notes, creating a complete record of your facility's condition.
Generate Comprehensive Facility Management Reports
Gain valuable insights into your facility's performance. Generate reports on inspection completion rates, identify recurring issues, and track team progress, all from one central location.
Collaborate & Communicate Effectively - Team Access
Keep your entire facility management team on the same page. Share checklists, assign tasks, and track progress with real-time updates and communication tools.
Mobile-Ready Checklists - Inspect On the Go
Our mobile-friendly platform allows your team to conduct inspections and complete checklists from anywhere, anytime - directly on their smartphones or tablets
Simplify Compliance with Customizable Templates
We offer a library of pre-built checklist templates for common facility management tasks and compliance requirements. Customize them to fit your specific needs.
Features of our Facility Management Solution
Core Facility Management Features
Asset Management: Track and manage all facility assets (buildings, equipment, furniture, etc.) with detailed information, location, and maintenance history.
Work Order Management: Create, assign, and track work orders for maintenance, repairs, and other tasks.
Preventative Maintenance Scheduling: Schedule and track preventative maintenance tasks to minimize breakdowns and extend asset life.
Space Management: Track and manage space utilization, occupancy, and layout.
Vendor Management: Manage vendor contracts, performance, and invoicing.
Building Information Modeling (BIM) Integration: Integrate with BIM data for visualization and asset information.
Energy Management: Track and manage energy consumption to identify areas for optimization.
Business Process Management (BPM) Features
Work Order Approval Workflow: Automate the approval of work orders based on cost, urgency, and other factors.
Vendor Selection Workflow: Automate the process of selecting vendors for specific services based on quotes and qualifications.
Emergency Response Workflow: Automate responses to emergencies such as fires, floods, and security breaches.
Maintenance Request Workflow: Enable tenants or building occupants to submit maintenance requests electronically and track their status.
Corrective Maintenance Workflow: Route unexpected breakdowns to appropriate teams and manage the resolution process.
Preventative Maintenance Task Assignment: Automatically assign preventative maintenance tasks to technicians based on skill and availability.
Building Access Control Integration: Integrate with access control systems to manage building access and security.
Reporting & Analytics Features
Key Performance Indicators (KPIs): Track KPIs such as maintenance costs per square foot, equipment uptime, and tenant satisfaction.
Energy Consumption Reports: Generate reports on energy consumption by building, equipment, or time period.
Maintenance Cost Analysis: Analyze maintenance costs by type, location, or equipment.
Equipment Performance Reports: Track equipment performance metrics such as efficiency, reliability, and lifespan.
Space Utilization Reports: Analyze space utilization patterns and identify opportunities for optimization.
Predictive Maintenance Analysis: Use data analytics to predict equipment failures and schedule preventative maintenance proactively.
Technical & Admin Features
Role-Based Access Control (RBAC): Define user roles and permissions (e.g., facility manager, maintenance technician, tenant).
Security: Secure facility data with encryption and access controls.
Audit Trail: Track user activity and system changes.
Scalability: Support a growing number of facilities and users.
API & Integrations: Integrate with accounting software, building automation systems (BAS), and other third-party services.
Mobile App Support: Provide mobile apps for technicians and facility managers to access information and perform tasks on the go.
IoT Device Integration: Integrate with IoT devices for real-time monitoring of building conditions and equipment performance.
Frequently Asked Questions
What types of facilities can I manage with this software?
Our software is versatile! You can use it for managing office buildings, retail spaces, schools, hospitals, manufacturing plants - any facility needing regular inspections and maintenance.
Can I create checklists for different types of facilities?
Absolutely! You can create customized checklists for specific facility types (e.g., "Office Building - Monthly Safety Check," "Retail Store - Weekly Cleaning").
How do I create a new checklist?
Click the "+ Create" button. Give it a descriptive name, add items like Date, Location, Text, Number, Question and assign it to employee to complete.
How do I assign checklists to specific team members?
You can assign checklists to individual users or user groups. This helps distribute the workload and ensure accountability.
How do I schedule recurring checklist runs?
Set a frequency for each checklist (daily, weekly, monthly, quarterly, annually) and specify a start date. The software will automatically schedule the checklist runs.
Can I track the condition of equipment or assets within my facility?
Yes! You can create asset records and link them to checklist items. This allows you to track the condition of equipment and schedule maintenance proactively.
How do I handle non-compliant checklist items?
When an item is not compliant, mark it as such. You can add detailed notes about the issue and assign it to a team member for remediation. The system can trigger notifications for follow-up.
Can I upload photos or videos to document issues found during inspections?
Yes! Adding visual documentation is highly recommended. It provides valuable context and helps with troubleshooting and repair.
Can I see a list of all upcoming checklist runs?
Yes, the "Scheduled" page displays all scheduled checklist runs, along with their due dates and assigned users.
Can I generate reports on checklist completion rates?
Yes! Our software provides reports on checklist completion rates, overdue tasks, and non-compliant items.
How do I track trends in facility performance?
By consistently completing checklists and recording observations, you build a valuable data set that can be analyzed to identify trends and areas for improvement.
Can I export checklist data for further analysis?
Yes, you can export data in various formats (e.g., CSV, Excel, PDF) for further analysis and reporting.
Can I use the software for preventative maintenance scheduling?
Absolutely, checkout how on Audit/Inspection Management page
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