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Daily HVAC System Check Checklist

Ensure guest comfort & prevent costly breakdowns! Download our Daily HVAC System Check for Hospitality - a simple checklist to maintain peak performance, save energy, and keep your hotel running smoothly. Protect your reputation & bottom line!

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General Visual Inspection

1 of 7

Initial overview of equipment and immediate surroundings. Look for obvious issues.

Overall System Appearance

Ambient Temperature (Outdoor)

Ambient Temperature (Indoor)

Unusual Noises Detected?

Describe any unusual noises or observations (if applicable)

Signs of Leaks (Water/Refrigerant)?

Specify location of any leaks (if applicable)

Evidence of Pests/Rodents?

Evidence of Pests/Rodents (if applicable)

Outdoor Unit(s) - Condensers

2 of 7

Focus on condenser coils, fan operation, and surrounding area for debris.

Ambient Temperature (°F/°C)

Suction Line Pressure (PSI/kPa)

Discharge Line Pressure (PSI/kPa)

Fan Operation

Coil Condition

Debris Around Unit

Notes/Observations

Indoor Unit(s) - Air Handling Units (AHUs)

3 of 7

Inspect AHUs including fans, coils, and condensate drains.

Supply Air Temperature (degrees F)

Return Air Temperature (degrees F)

AHU Static Pressure (inches of water)

Fan Operation

Coil Condition (Visual)

Notes on Coil Condition

Condensate Drain Status

Description of any unusual noises

Chiller/Boiler (if applicable)

4 of 7

Check vital components and gauges on chiller or boiler systems – only for technicians with appropriate training.

Chiller/Boiler Inlet Water Temperature (°F)

Chiller/Boiler Outlet Water Temperature (°F)

Condenser Water Pressure (PSI)

Boiler Pressure (PSI) - if applicable

Burner Operation (if applicable)

Vibration Level

Notes/Observations (e.g., unusual noises, leaks, error codes)

Ductwork & Airflow

5 of 7

Assess airflow and inspect exposed ductwork for damage or leaks.

Airflow from Supply Registers (General)

Static Pressure (if monitored - in inches of water)

Ductwork Condition (Visible Sections)

Notes on Ductwork/Airflow Concerns

Return Airflow Condition

Location of Identified Ductwork Issues

Zone Control & Thermostats

6 of 7

Verify functionality of thermostats and zone control systems.

Thermostat Setting (Room 101)

Thermostat Functionality (Room 205)

Zone Damper Operation (Zone A)

Room Temperature (Suite 302)

Notes on Zone Control Issues

Thermostat Calibration Required?

Condensate Management

7 of 7

Ensure condensate drains are clear and free of blockages.

Describe Condensate Drain Condition

Measure Condensate Pan Water Level (inches)

Drain Flow Appearance

Drain Line Obstruction Present?

If Yes to Obstruction, describe obstruction details and action taken

Measure Condensate Pump Discharge Pressure (PSI)

Condensate Pump Operating Noise

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