Insurance Loss Prevention Checklist
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Property Risk Assessment
Evaluate potential hazards related to physical property and infrastructure.
Property Address
Building Square Footage
Construction Type
Year Built
Description of Surroundings (e.g., industrial, residential, commercial)
Potential Hazards Nearby
Date of Last Property Inspection
Fire Safety Measures
Review and confirm the effectiveness of fire prevention and suppression systems.
Fire Alarm Test Frequency (months)
Last Fire Alarm System Inspection Date
Fire Extinguisher Type
Number of Fire Extinguishers Present
Last Fire Extinguisher Inspection Date
Sprinkler System Status
Details of any Fire Safety Deficiencies Found
Security Protocols
Assess physical security measures and electronic security systems.
Number of Security Cameras
Access Control System Type
Last Security System Inspection Date
Description of Security Personnel Training
Security Features Implemented
Alarm Monitoring Service
Location of Main Security Control Panel
Employee Training
Verify staff are adequately trained on loss prevention procedures.
Training Program Completion (Fire Safety)
Cybersecurity Awareness Training
Last Refresher Training Date (General Safety)
Number of Employees Trained (Fire Extinguisher Use)
Training Topics Covered (Select all that apply)
Notes on Employee Performance during Training
Business Continuity Planning
Ensure a comprehensive plan is in place for disaster recovery and business interruption.
Summary of Business Impact Analysis (BIA)
Last BCP Plan Review Date
Recovery Time Objective (RTO) - Hours
Recovery Point Objective (RPO) - Hours
BCP Testing Frequency
BCP Testing Documentation
Key Personnel Contact Information
Alternate Work Location Strategy
Environmental Hazards
Identify and mitigate potential environmental risks (e.g., flood, earthquake).
Elevation Above Sea Level (Feet)
Flood Zone Designation
Last Flood Risk Assessment Date
Description of Local Geological Hazards (e.g., landslides, sinkholes)
Proximity to Fault Lines
Supporting Documentation (e.g., Flood Maps, Geological Surveys)
Equipment Maintenance
Confirm regular maintenance schedules for critical equipment and machinery.
Last Maintenance Date
Operating Hours Since Last Service
Description of Maintenance Performed
Maintenance Records / Reports
Equipment Condition After Maintenance
Next Service Due (in days)
Cybersecurity Measures
Review cybersecurity protocols to protect data and prevent cyberattacks.
Current Antivirus Software
Last Password Reset Cycle (in days)
Firewall Configuration
Last Security Awareness Training Date
Description of Incident Response Plan
Multi-Factor Authentication Implementation
Network Vulnerability Scan Report
Contractor Safety
Verify safety procedures for contractors working on-site.
Contractor Safety Orientation Completed?
Contractor Orientation Completion Date
Safety Topics Covered (check all that apply)
Contractor Safety Training Certificates
Number of Employees on Site (Contractor)
PPE Assessment Completed?
Any Safety Concerns Observed?
Record Keeping & Documentation
Ensure accurate records are maintained for inspections, maintenance, and incidents.
Last Inspection Date
Inspection Notes/Findings
Inspection Report (PDF/Image)
Number of Corrective Actions Implemented
Details of Corrective Actions Taken
Documentation Status
Date of Next Review
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