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Auto Repair Shop Parts Ordering Checklist Template

Never run out of essential parts again! This Auto Repair Shop Parts Ordering Checklist Template streamlines your inventory management, prevents delays, and keeps your shop running smoothly. Easily track stock levels, anticipate needs, and avoid costly downtime with our comprehensive checklist. Perfect for small and large auto repair shops.

Anzeigestil

Vehicle Information & Request

1 of 9

Gather necessary vehicle details and understand the parts request.

Customer Name

Vehicle Year

Vehicle Make

Vehicle Model

Vehicle VIN

Customer Request/Complaint Description

Reason for Parts Request

Parts Identification & Verification

2 of 9

Accurately identify required parts using vehicle information and repair orders.

Customer/Technician Request Details

Vehicle Year

Vehicle Mileage

Vehicle Make

Vehicle Model

Engine Type

Part Number (OEM)

Description of Part Needed

Inventory Check

3 of 9

Verify parts availability in current shop inventory.

Quantity on Hand - Part 1

Quantity on Hand - Part 2

Quantity on Hand - Part 3

Part Condition (if applicable)

Notes on Inventory Status

Minimum Stock Level - Part 1

Minimum Stock Level - Part 2

Vendor Selection & Pricing

4 of 9

Choose vendors based on price, availability, and reputation.

Primary Vendor for Part Category:

Vendor A Price (for representative part):

Vendor B Price (for representative part):

Vendor C Price (for representative part):

Shipping Method Preference:

Estimated Shipping Cost (from Vendor):

Notes on Vendor Pricing/Performance:

Vendor Payment Terms:

Order Placement & Confirmation

5 of 9

Submit order with correct details and confirm receipt by vendor.

Vendor Selection

Purchase Order Number

Quantity Ordered

Unit Price

Shipping Address

Estimated Delivery Date

Shipping Method

Order Notes/Special Instructions

Order Tracking & Delivery

6 of 9

Monitor order status and ensure timely delivery to the shop.

Tracking Number

Order Date

Expected Delivery Date

Estimated Delivery Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Shipping Carrier

Delivery Notes/Special Instructions

Actual Delivery Date

Actual Delivery Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Parts Receiving & Inspection

7 of 9

Verify received parts match order, check for damage, and document receipt.

Order Number

Vendor Name

Date Received

Time Received

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Quantity Received

Part Condition

Notes/Damage Description

Damage Photos (if applicable)

Storage & Organization

8 of 9

Properly store and organize received parts for easy access.

Storage Location Category

Bin Number/Shelf Number

Part Description (for Reference)

Date Stored

Notes (e.g., special handling)

Organization Method

Record Keeping & Documentation

9 of 9

Maintain accurate records of parts orders, receipts, and inventory changes.

Order Date

Part Number

Vendor Name

Quantity Ordered

Unit Cost

Total Cost

Notes/Comments

Order Confirmation (Optional)

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