Auto Repair Shop Parts Ordering Checklist Template
Never run out of essential parts again! This Auto Repair Shop Parts Ordering Checklist Template streamlines your inventory management, prevents delays, and keeps your shop running smoothly. Easily track stock levels, anticipate needs, and avoid costly downtime with our comprehensive checklist. Perfect for small and large auto repair shops.
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Vehicle Information & Request
Gather necessary vehicle details and understand the parts request.
Customer Name
Vehicle Year
Vehicle Make
Vehicle Model
Vehicle VIN
Customer Request/Complaint Description
Reason for Parts Request
Parts Identification & Verification
Accurately identify required parts using vehicle information and repair orders.
Customer/Technician Request Details
Vehicle Year
Vehicle Mileage
Vehicle Make
Vehicle Model
Engine Type
Part Number (OEM)
Description of Part Needed
Inventory Check
Verify parts availability in current shop inventory.
Quantity on Hand - Part 1
Quantity on Hand - Part 2
Quantity on Hand - Part 3
Part Condition (if applicable)
Notes on Inventory Status
Minimum Stock Level - Part 1
Minimum Stock Level - Part 2
Vendor Selection & Pricing
Choose vendors based on price, availability, and reputation.
Primary Vendor for Part Category:
Vendor A Price (for representative part):
Vendor B Price (for representative part):
Vendor C Price (for representative part):
Shipping Method Preference:
Estimated Shipping Cost (from Vendor):
Notes on Vendor Pricing/Performance:
Vendor Payment Terms:
Order Placement & Confirmation
Submit order with correct details and confirm receipt by vendor.
Vendor Selection
Purchase Order Number
Quantity Ordered
Unit Price
Shipping Address
Estimated Delivery Date
Shipping Method
Order Notes/Special Instructions
Order Tracking & Delivery
Monitor order status and ensure timely delivery to the shop.
Tracking Number
Order Date
Expected Delivery Date
Estimated Delivery Time
Shipping Carrier
Delivery Notes/Special Instructions
Actual Delivery Date
Actual Delivery Time
Parts Receiving & Inspection
Verify received parts match order, check for damage, and document receipt.
Order Number
Vendor Name
Date Received
Time Received
Quantity Received
Part Condition
Notes/Damage Description
Damage Photos (if applicable)
Storage & Organization
Properly store and organize received parts for easy access.
Storage Location Category
Bin Number/Shelf Number
Part Description (for Reference)
Date Stored
Notes (e.g., special handling)
Organization Method
Record Keeping & Documentation
Maintain accurate records of parts orders, receipts, and inventory changes.
Order Date
Part Number
Vendor Name
Quantity Ordered
Unit Cost
Total Cost
Notes/Comments
Order Confirmation (Optional)
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