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Automotive Parts Inventory Control Checklist

Tired of lost parts and inventory headaches? Our Automotive Parts Inventory Control Checklist ensures accuracy, prevents stockouts, and optimizes your parts room. From receiving to cycle counts, this checklist streamlines your processes and boosts your bottom line. Get organized and drive your inventory management to the finish line!

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Receiving & Verification

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Steps to ensure accurate receipt and validation of incoming automotive parts.

Receiving Date

Receiving Time

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Purchase Order Number

Truck/Delivery Number

Condition of Delivery

Delivery Notes

Receiver Signature Required

Receiver Signature

Part Number & Description Accuracy

2 von 12

Confirming the received part number and description match purchase orders and supplier information.

Supplier Part Number

Received Part Number

Description Discrepancy Notes (if any)

Description Matches?

Quantity Verified Against Description

Unit of Measure Correct?

Quantity Received Validation

3 von 12

Verifying the quantity of parts received against the purchase order and packing slip.

Quantity Ordered (From PO)

Quantity Received

Received Quantity Matches Order?

Quantity Discrepancy (If Applicable)

Discrepancy Details (If Applicable) - Include reason and description

Resolution Required?

Resolution Notes (If Resolution Required)

Damage Inspection

4 von 12

Checking for any damage to parts or packaging upon receipt.

Quantity Damaged

Description of Damage

Type of Damage (Select all that apply)

Upload Photo of Damage

Disposition of Damaged Parts

Notes/Comments

Bin Location Assignment

5 von 12

Ensuring newly received parts are placed in designated bin locations.

Part Number

Preferred Bin Location (Aisle/Rack)

Specific Bin Number

Reason for Location Choice (if not standard)

Storage Type

Quantity Assigned to Bin

Inventory System Update

6 von 12

Recording the receipt of parts in the inventory management system.

Quantity Received

Quantity Added to Inventory

Condition Upon Receipt

Notes/Comments

Date of Update

Time of Update

00:00
00:15
00:30
00:45
01:00
01:15
01:30
01:45
02:00
02:15
02:30
02:45
03:00
03:15
03:30
03:45
04:00
04:15
04:30
04:45
05:00
05:15
05:30
05:45
06:00
06:15
06:30
06:45
07:00
07:15
07:30
07:45
08:00
08:15
08:30
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09:00
09:15
09:30
09:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
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19:00
19:15
19:30
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20:00
20:15
20:30
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21:00
21:15
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23:00
23:15
23:30
23:45

Updated By (User)

Periodic Cycle Counts

7 von 12

Routine checks of stock levels to identify discrepancies.

Part Number

System Quantity

Physical Quantity

Discrepancy Found?

Discrepancy Notes (if applicable)

Cycle Count Date

Cycle Count Time

00:00
00:15
00:30
00:45
01:00
01:15
01:30
01:45
02:00
02:15
02:30
02:45
03:00
03:15
03:30
03:45
04:00
04:15
04:30
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05:00
05:15
05:30
05:45
06:00
06:15
06:30
06:45
07:00
07:15
07:30
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08:00
08:15
08:30
08:45
09:00
09:15
09:30
09:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
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18:00
18:15
18:30
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19:00
19:15
19:30
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20:00
20:15
20:30
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21:00
21:15
21:30
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22:00
22:15
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23:00
23:15
23:30
23:45

Condition of Part (if discrepancy)

Physical Location Verification

8 von 12

Confirming the physical presence of parts in assigned bin locations.

Bin Location Confirmed?

Actual Bin Location (if different)

Quantity Confirmed on Hand

System Quantity Shown

Discrepancy Found?

Notes/Comments on Location Verification

Quantity Discrepancy Investigation

9 von 12

Troubleshooting and documenting any differences between system records and physical counts.

Ordered Quantity (from PO)

Quantity Received

Quantity Short/Over

Detailed Description of Discrepancy

Reason for Discrepancy (Initial Assessment)

Actions Taken to Resolve Discrepancy

Date of Discrepancy Identified

Resolution Status

Obsolete/Slow-Moving Parts Review

10 von 12

Identifying and managing parts with low demand or approaching obsolescence.

Last Review Date

Quantity on Hand

Movement Trend

Days of Supply

Disposition Recommendation

Notes/Comments

Safety Stock Levels

11 von 12

Evaluating and adjusting minimum stock levels to prevent stockouts.

Current Safety Stock Level (Part A)

Average Daily Demand (Part A)

Lead Time (Days) (Part A)

Desired Service Level (%)

Calculated Safety Stock (Part A)

Review Frequency for Safety Stock

Notes on Safety Stock Adjustments (Part A)

Storage Condition Assessment

12 von 12

Checking for proper storage conditions (temperature, humidity, cleanliness) to prevent deterioration.

Temperature (°C)

Humidity (%)

Cleanliness (Dust/Debris)

Light Exposure

Notes/Observations

Assessment Date

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