Event Logistics and Resource Allocation Workflow

Start des Workflows/Prozesses.

Retrieve available dates and capacity from the Venues data model.

Retrieve all registered catering and equipment vendors from the Vendor data model.

Initialize a new entry in the Event Data Model to store all event-specific details.

Sum the costs of all allocated resources and venue fees to determine total event expenditure.

Create a task for the Venue Manager to confirm booking and site inspection.

Create a task for the Logistics Officer to order equipment based on the headcount.

Change the status of the Event entry from 'Planning' to 'In Progress'.

Sum the 'Price' property of all entries in the Equipment Allocation data model.

Create a specific record linking a vendor to the event for a specific service.

Send an automated email to the selected vendor with the event date and requirements.

Send an SMS notification to the on-site team regarding the arrival time of heavy equipment.

Mark the selected equipment as 'Reserved' in the Resource data model to prevent double booking.

Create a task for the Finance Lead to review all final invoices against the budget.

Generate a comprehensive report containing the event timeline, final budget, and vendor performance.

Delete the resource allocation entry if a vendor is no longer participating in the event.

Ende des Arbeitsablaufs/Prozesses.