Hotel Departure Checklist Template
Ensure smooth guest departures and minimize operational gaps! Our Hotel Departure Checklist Template streamlines your team's process - from key collection to room status updates. Download now & elevate your hotel's efficiency.
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Guest Room Inspection
Verify room is clean, undamaged, and all items are accounted for.
Room Number
Overall Cleanliness
Bed Condition
Bathroom Cleanliness
Damage/Maintenance Notes
Missing Amenities?
Photo Evidence (if needed)
Key Control
Collect and log all room keys and fobs.
Room Number
Key Number(s)
Key Status
Collection Date
Collection Time
Employee Initials
Key Type
HVAC & Utilities
Confirm HVAC is off and utilities are shut off.
Thermostat Setting (Last)
HVAC Unit Status
Voltage (if applicable)
Water Heater Status
Time Unit Last Serviced
Notes on HVAC/Utilities
Lost & Found
Check for any left-behind items and log in Lost & Found.
Description of Item
Item Category
Estimated Value (USD)
Date Found
Location Found (Room Number/Area)
Guest Name (if known)
Photo of Item (Optional)
Damage Reporting
Document any existing or new damage to the room and report it.
Detailed Description of Damage
Estimated Repair Cost ($)
Damage Category
Attach Photos of Damage
Urgency Level
Date of Damage Observed
Final Walk-Through
Perform a final check to ensure everything is in order.
Room Number Verified
Damaged Items Noted?
HVAC Status
Lights Functioning?
Any Unusual Odors?
Inspection Date
Housekeeping Communication
Communicate room status and any required maintenance to housekeeping.
Maintenance Requests
Room Condition Issues
Estimated Repair Time (Hours)
Priority Level
Reported Date
Billing & Payment
Verify guest has settled their bill and payments are processed.
Room Charge
Tax Amount
Service Charge
Discounts Applied
Total Amount Due
Payment Method
Payment Notes/Comments
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