Subcontractor Prequalification Checklist
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Company Information & Credentials
Verification of basic company details and legal standing.
Legal Company Name
Doing Business As (DBA) Name (if applicable)
Company Address
Years in Business
Business Structure
Copy of Business License/Registration
Federal Tax ID (EIN)
Brief Description of Company's Core Business & Services Offered
Financial Stability
Assessment of the subcontractor's financial health and ability to complete projects.
Annual Gross Revenue (Last 3 Years)
Current Assets
Current Liabilities
Working Capital
Date of Last Financial Statement
Submit Financial Statements (e.g., Balance Sheet, Income Statement)
Credit Rating (if available)
Explanation of any significant financial issues or concerns.
Insurance & Bonding
Confirmation of appropriate insurance coverage and bonding capacity.
General Liability Insurance Coverage Limit ($)
Workers' Compensation Insurance Coverage Limit ($)
Automobile Liability Insurance Coverage Limit ($)
Type of Workers' Compensation Coverage
Certificate of Insurance (COI)
Bond Type Required
Bonding Capacity ($)
Safety Record & Program
Evaluation of the subcontractor's safety performance and implemented safety program.
Lost Time Incident (LTI) Rate (Past 3 Years)
Total Recordable Incident Rate (TRIR) (Past 3 Years)
Description of Safety Program (including training, hazard identification, and incident reporting)
Copy of Safety Manual
Safety Training Programs Offered (Check all that apply)
Date of Last Safety Program Review
Describe process for investigating incidents and implementing corrective actions
Experience & References
Review of project history and feedback from previous clients.
Describe 3-5 relevant construction projects completed within the last 5 years.
Types of projects typically undertaken (select all that apply)
Years of experience in the construction industry:
Please provide project portfolio/resume showcasing relevant experience.
Provide contact information (Name, Phone Number, Email) for 3 references from previous clients.
Typical Project Size Range (based on contract value)
Quality Control & Assurance
Understanding of the subcontractor's quality control processes.
Describe the subcontractor's Quality Control (QC) Plan.
What QC processes are utilized?
Average number of non-conformances per project (over last 2 years).
Provide a sample Quality Control checklist or form used on previous projects.
Is a dedicated Quality Control Manager assigned to projects?
Detail the process for identifying, documenting, and correcting quality issues.
Legal Compliance & Regulatory Adherence
Verification of compliance with relevant laws, regulations, and licensing requirements.
Business License Status
Copy of Business License
Registration with Relevant Authorities (e.g., Contractor State License Board)
Copy of Registration Documents (if applicable)
Workers' Compensation Insurance Coverage
Workers' Compensation Insurance Policy Number
Description of any Legal or Regulatory Issues (e.g., Liens, Judgements)
Date of Last Legal Compliance Audit
Subcontractor Personnel & Training
Assessment of the qualifications and training of key personnel.
Number of Years of Experience in Relevant Field
Brief Description of Key Personnel's Roles and Responsibilities on Projects
Resumes/CVs of Key Project Personnel (e.g., Project Manager, Foreman, Lead Technician)
Are personnel certified for specific tasks (e.g., Welding, Confined Space Entry)?
List of Relevant Certifications Held by Personnel (Select all that apply)
If 'Other' was selected for certifications, please specify.
Expiration Date of Key Personnel's Primary Certification (e.g., OSHA 30)
Equipment & Resources
Evaluation of the subcontractor's equipment, tools, and resources to adequately perform the work.
Number of Owned/Leased Excavators
Number of Owned/Leased Dump Trucks
Number of Skilled Operators (Certified)
List of Standard Equipment & Tools (provide details)
Equipment Inventory List (PDF/Excel)
Equipment Maintenance Program - Description
Date of Last Equipment Inspection / Maintenance
Contractual & Legal Review
Review of agreements and legal documentation.
Current Business License (PDF)
Describe any prior legal disputes or claims (including details and resolution). If none, state 'None'.
Does the subcontractor agree to be bound by the Prime Contract's terms and conditions?
Does the subcontractor have a written conflict of interest policy?
Describe the subcontractor's process for handling change orders and claims.
Maximum allowable deviation from agreed upon payment terms (in days)
Date of execution of the agreement
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