Auditorium AV Equipment Checklist
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Projector & Screen
Checks related to the projector, screen, and their functionality.
Projector Lamp Hours
Projector Model Number
Projector Status
Screen Type
Screen Size (Width)
Screen Surface Condition
Notes on Projector & Screen
Audio System
Includes checks for microphones, speakers, amplifiers, mixing console, and overall sound quality.
Microphone Count
Microphone Type (Primary)
Speaker System Type
Speaker System Gain (dB)
Audio System Notes (Noise, Distortion, etc.)
Mixing Console Functionality
Last Amplifier Servicing
Describe any unusual sounds or issues during testing.
Video Sources & Playback
Covers connections and functionality of video sources like computers, Blu-ray players, and cameras.
Source Device 1 Status (e.g., Laptop, Blu-ray)
Source Device 1 Connection Type
Source Device 1 Input Lag (ms - if testable)
Notes on Source Device 1 Functionality/Issues
Source Device 2 Status (e.g., Computer, Camera)
Screenshot of Display Issue (if applicable)
Source Device Firmware Version (if available)
Control System & Remote
Focuses on the system controlling AV components, including remote functionality.
Control System Model
Software Version
Remote Functionality
Notes on Remote Operation
System Presets
Last System Update Date
Error Messages Displayed (if any)
Connectivity & Cables
Inspection of all connections and cables used by the AV equipment.
Number of XLR Cables Present
Number of HDMI Cables Present
Number of VGA Cables Present
HDMI Cable Condition (Main Projector)
Audio Cable Condition (Mixer to Speakers)
Notes on Cable Condition (e.g., damaged shielding, frayed ends)
Power Cables - Any Damage?
Photographs of any damaged cables
Lighting Integration
Checks related to how the AV system interacts with the auditorium’s lighting.
Dimmer Level Synchronization
Lighting Preset Functionality
Lighting Effects Integrated?
Lighting Control Interface
Notes on Lighting Integration Issues
Power & Backup
Verification of power supply and backup systems for AV equipment.
Voltage at Main Power Input (V)
Power Consumption (Watts)
UPS Status (if applicable)
UPS Battery Capacity (%)
Last UPS Maintenance Date
Notes on Power Stability/Fluctuations
Generator Status (if applicable)
Generator Run Time (Hours - last test)
General Condition & Maintenance
Overall assessment of the equipment's condition and notes on required maintenance.
Total Operating Hours (Projector)
Total Operating Hours (Audio System)
Last Lamp Replacement (Projector)
Last Filter Replacement (Projector)
Notes on Unusual Sounds or Issues
Overall Equipment Condition
Recommended Maintenance Actions
Date of Last Preventative Maintenance
Photos of any issues observed
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