Lobby & Public Area Appearance Checklist
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General Cleanliness
Overall assessment of dirt, dust, and debris across all surfaces.
Overall Cleanliness Score (1-5, 1=Poor, 5=Excellent)
Visible Dust/Debris?
Stains/Marks on Walls?
Detailed Description of any issues observed:
Number of empty trash receptacles found:
Presence of unpleasant odors?
Description of odors, if present:
Flooring
Inspection of floor surfaces, including tile, carpet, wood, and stone. Covers cleaning, repairs, and appearance.
Overall Flooring Condition Rating (1-5, 1=Poor, 5=Excellent)
Flooring Type (Check all that apply)
Specific Issues Observed (e.g., stains, cracks, loose tiles)
Number of loose tiles/carpet squares
Description of any stains present (Type, Location)
Carpet Spot Treatment Needed?
Date of last Deep Cleaning
Furniture & Fixtures
Assessment of the appearance and condition of all furniture, planters, benches, and other fixed fixtures.
Condition of Sofas/Seating
Number of Stains on Upholstery (estimate)
Table Surface Condition
Detailed Notes on Furniture Condition (e.g., loose legs, torn fabric)
Planter Condition (if applicable)
Upload Photo of Damaged Furniture (if applicable)
Lighting
Checks lighting functionality, brightness, and cleanliness of fixtures.
Overall Brightness Level (Scale of 1-10, 10 being brightest)
Light Fixtures Malfunctioning?
If 'Other' was selected above, please describe the malfunction:
Number of Burned Out Bulbs/Fixtures
Fixture Cleaning Required?
Upload Photo of Light Fixture Issue (Optional)
Time of last lighting inspection
Windows & Glass Surfaces
Inspection of window cleanliness, clarity, and any damage.
Window Spotting/Streaking Count (per surface)
Window Film Condition (if applicable)
Describe any window damage (cracks, chips, scratches)
Exterior Window Cleanliness (Overall)
Interior Window Cleanliness (Overall)
Last Window Cleaning Date
Photograph of Window Condition (if needed)
Reception Area
Specific focus on the reception desk, signage, and immediate surrounding area.
Reception Desk Cleanliness Score (1-5)
Desk Surface Condition
Items Present/Required on Reception Desk
Notes on Reception Desk Appearance/Issues
Signage Clarity & Placement
Photo of Reception Area
Artwork & Decor
Evaluation of artwork, plants, and decorative elements for cleanliness, placement, and condition.
Overall Condition of Artwork
Dust Level (1-5, 1=No Dust, 5=Heavy Dust)
Describe any damage or deterioration observed on artwork/decor.
Plant Health (If Applicable)
Upload Photo of Artwork/Decor (for documentation)
Arrangement of Decor - Alignment with Design Intent?
Odors & Air Quality
Assessment of odors and overall air quality within the public areas.
Temperature (Degrees Celsius/Fahrenheit)
Describe the dominant odor (if any)
Specify 'Other' odor (if selected)
Air Quality - General Impression
Notes on Air Quality (e.g., ventilation concerns, visible dust)
CO2 Level (ppm) - *If Applicable*
Safety & Accessibility
Verification of clear pathways, accessible entrances, and proper signage.
Ramp Condition (if applicable)
Doorway Width (minimum 32 inches)
Handrail Height (inches)
Potential Trip Hazards Observed?
Details of any accessibility concerns
Location of Accessibility Issue (if applicable)
Date of Last Accessibility Audit
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