Invoicing and Payment Processing Workflow

Inicio del flujo de trabajo/proceso.

Fetch all entries from the Invoice Data Model where status is 'Unpaid' or 'Draft'.

Retrieve vendor contact information and tax details from the Vendor Data Model.

Sum the line item amounts and add applicable tax and shipping fees.

Generate a new entry in the Invoices Data Model with the calculated total and due date.

Create a task for the Finance Manager to review and approve the generated invoice.

Change the status field of the specific invoice entry to reflect it is awaiting review.

Sum the total amounts of all invoices due within the current month for cash flow forecasting.

Create a task for the Accounts Payable Clerk to initiate the bank transfer/payment.

Update the invoice entry status to 'Paid' once payment confirmation is received.

Create a new entry in the Payments Data Model to log the transaction date, amount, and method.

Send an automated email to the vendor's email address notifying them that the payment has been processed.

Send an email to the department head if an invoice remains unpaid past its due date.

Create a summary report containing all processed, paid, and overdue invoices for the month.

Delete any duplicate or erroneous draft entries created during the process.

Fin del flujo de trabajo/proceso.