5S (Sort, Set in Order, Shine, Standardize, Sustain) Checklist
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Sort (Seiri) - Eliminate Unnecessary Items
This section focuses on identifying and removing items from the workspace that are not needed for current operations. Red Tagging is a key tool here.
Description of Item
Quantity of Item
Necessity Level (Essential, Necessary, Optional, Unnecessary)
Date Item Last Used
Photo of Item (for identification)
Disposition of Unnecessary Item (Recycle, Scrap, Donate, Sell)
Reason for Red Tagging (if applicable)
Storage Location of Red-Tagged Item
Set in Order (Seiton) - Organize Remaining Items
This section focuses on arranging the remaining necessary items in a logical and accessible manner. 'A place for everything and everything in its place' is the mantra.
Storage Location for Frequently Used Tools
Minimum Quantity of [Specific Part/Material] to be Stocked
Designated Area for Incoming Materials
Notes on Tool/Material Placement Rationale (e.g., most used closest)
Shadow Boards Used for Tools?
Photograph of Current Tool Layout (Before Optimization)
Labeling System for Containers?
Distance (in feet) from workstation to frequently used materials
Shine (Seiso) - Clean and Inspect
This section focuses on cleaning the workspace and equipment to identify potential problems and maintain a safe and functional environment.
Identify Cleaning Zones
Record Observed Defects/Damage
Quantity of Cleaning Supplies Used (e.g., rags, solvent)
Areas Cleaned (check all that apply)
Describe Cleaning Methods Used
Attach Photos (Before & After)
Condition After Cleaning (Overall)
Describe any issues identified requiring maintenance or repair
Standardize (Seiketsu) - Create & Maintain Standards
This section focuses on establishing clear, repeatable standards for cleaning, organization, and maintaining order. It aims to prevent backsliding into previous conditions.
Cleaning Schedule Procedure Description
Frequency of Full Area Cleaning (Days)
Areas Included in Standardized Cleaning
Date of Last Standard Review
Typical Time for Daily Quick Clean
Responsible Person for Standard Review
Description of Shadow Boards (if applicable)
Method for Documenting Equipment Condition during Cleaning
Sustain (Shitsuke) - Maintain and Improve
This section focuses on ensuring the 5S principles are consistently followed and continually improved upon. It requires ongoing discipline and commitment.
Last 5S Audit Date
Frequency of 5S Audits (in days)
Areas Currently Involved in 5S?
Summary of Previous 5S Audit Findings and Corrective Actions
Current 5S Team Members (Main Contact)
Suggestions for 5S Improvement (from team members)
Are 5S training materials up to date and accessible?
Supporting Documentation (Photos, training records, etc.)
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