Crop Insurance Policy Review Checklist
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Policy Identification & Summary
Verify key policy details and ensure understanding of coverage.
Policyholder Name
Policy Number
Policy Effective Date
Policy Expiration Date
Insured Crop Year
Crop Insured
Other Crop (if selected)
Number of Acres Insured
Brief Summary of Coverage (as per policy)
Coverage Selection Review
Assess the appropriateness of coverage levels (yield, price, area risk) based on current conditions and risk tolerance.
Guaranteed Yield (bushels/acre)
Harvested Yield (bushels/acre)
Price Election (dollars/bushel)
Coverage Level Selected (e.g., 50%, 55%, 60%)
Rationale for Coverage Level Choice
Area Risk Insurance (ARI) Option?
Projected Yield (if applicable)
Date of Yield History Establishment (if applicable)
Exclusions and Limitations
Carefully review all policy exclusions and limitations that could impact claim eligibility.
Review 'Named Peril' Exclusions (e.g., drought, excessive moisture)
Assess Exclusions Related to Farming Practices (e.g., irrigation, fertilization)
Check for Restrictions Based on Planting Dates or Varieties
Yield Guarantee Percentage - Verify Accuracy & Alignment with Historical Yields
Area Risk Insurance (ARI) - Review Covered Area Boundaries
Review 'Quality' Restrictions (e.g., moisture content, damage)
Review Limitations on Prevented Planting Coverage
Record Keeping Requirements
Confirm understanding of required documentation (yield records, input costs, etc.) and compliance procedures.
Expected Yield (Bushels/Acres)
Actual Yield (Bushels/Acres)
Planting Date
Harvest Date
Description of Farming Practices (e.g., irrigation, fertilization, pest control)
Input Cost Records (Seed, Fertilizer, Chemicals, etc.)
Description of any unusual weather events or conditions affecting yield
Irrigation Method Used
Loss Adjustment Process
Understand the claim filing process, adjuster responsibilities, and potential dispute resolution methods.
Date of Loss Occurrence
Detailed Description of Loss Event
Estimated Yield Loss (Bushels/Acres)
Photos/Videos of Loss (if available)
Method of Loss Documentation (e.g., Field Notes, Drone Imagery, Soil Samples)
Contacted Insurance Adjuster?
Notes from Adjuster Interaction (if applicable)
Premium Calculation & Payment
Verify premium accuracy, payment schedules, and potential discounts or subsidies.
Reported Acres Insured
Premium Amount
Guaranteed Minimum Premium (GMP)
Yield Protection Factor
Payment Method
Premium Payment Due Date
Discount Applied (if any)
Discount Amount
Notes/Comments on Premium Calculation
Policy Changes & Amendments
Review any recent policy changes and how they affect coverage and premium.
Date of Last Policy Amendment
Description of Amendment (if applicable)
Type of Amendment?
Percentage Change in Coverage (if applicable)
Percentage Change in Premium (if applicable)
Explain reason for policy change (e.g., new regulations, market changes, yield history)
Upload copy of Amendment Document(s)
Is the change impacting your risk profile?
Legal and Regulatory Compliance
Ensure the policy aligns with relevant legal and regulatory requirements.
Check for Required Disclosures
Policy Effective Date Verification
Compliance with Farm Bill Provisions
Record of Agent Licensing & Training
Supporting Documentation (e.g., FSA Records)
Compliance with State-Specific Regulations
Alternative Risk Management Strategies
Evaluate whether crop insurance is the most effective risk management tool in conjunction with other strategies.
Describe current diversification strategies (e.g., crop rotation, intercropping).
Percentage of farm income derived from sources *other* than primary crop(s).
Which of the following risk mitigation techniques are currently implemented?
Describe any planned adjustments to risk management strategies for the upcoming season.
Is futures/options hedging currently utilized?
Explain the rationale for choosing/not choosing crop insurance over other risk mitigation methods.
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