Tenant Move-Out Checklist for Real Estate Management
Ensure a smooth and compliant tenant move-out with our comprehensive checklist! This Real Estate Management tool streamlines inspections, security deposit reconciliation, and property preparation, saving you time and minimizing legal risks. Download now and simplify your move-out process.
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Pre-Move-Out Communication & Documentation
Records of notices, inspections, and communication with the tenant regarding move-out procedures.
Move-Out Notice Received Date
Move-Out Notice Content (Copy/Paste)
Notice Type
Inspection Scheduling Date
Communication Log with Tenant (Notes)
Inspection Confirmation Method
Key Return & Security Deposit
Verification of key return and security deposit processes.
Key Return Date
Key Return Time
Key Return Method (e.g., Drop-off, Mail)
Property Manager Signature (Key Receipt)
Security Deposit Amount
Deductions for Damages/Cleaning
Remaining Security Deposit Amount
Security Deposit Return Date
Property Inspection - Interior
Detailed assessment of the interior condition of the property.
Wall Damage Count
Description of Wall Damage
Floor Damage Count
Description of Floor Damage
Appliance Condition (Refrigerator)
Condition of Carpets/Flooring
Number of Missing Blinds/Curtains
Any Other Interior Issues?
Property Inspection - Exterior
Assessment of the exterior condition including landscaping, patios, and common areas.
Landscaping Condition (Grass, Shrubs, Trees)
Sprinkler System Functionality (0-10, 10 being fully functional)
Patio/Deck Condition
Exterior Damage Observed
Detailed Notes on Exterior Condition
Exterior Photos
Cleaning & Repairs
Tasks related to cleaning and necessary repairs after the tenant has vacated.
Detailed Cleaning Notes
Areas Requiring Cleaning (Select All That Apply)
Estimated Repair Cost
Description of Required Repairs
Repair Priority (Select One)
Repair Completion Date (Target)
Photos of Damage/Repairs Needed
Utilities & Final Billing
Confirmation of final utility readings and bill processing.
Final Utility Reading Date
Final Electric Meter Reading
Final Gas Meter Reading
Final Water Meter Reading
Utility Company - Electric
Notes Regarding Utilities (e.g., abnormal readings)
Billing Responsibility - Utilities
Documentation & Record Keeping
Final steps for documenting the move-out process and retaining records.
Move-Out Date (Actual)
Condition Report Summary (for record)
Photos/Videos of Property Condition
Security Deposit Disposition
Notes on Security Deposit (if applicable)
Property Manager Signature
Date of Record Completion
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