Maintenance Cost Tracking Process

Start des Workflows/Prozesses.

Fetch all entries from the Maintenance Requests data model where status is 'New' or 'Unassigned'.

Retrieve details from the Assets data model (e.g., age, warranty status) associated with the maintenance request.

Calculate total cost by summing parts_cost and labor_cost retrieved from the request.

Create a new entry in the Work Orders data model based on the maintenance request details.

Create a task for the Maintenance Manager to review and assign a technician to the newly created Work Order.

Update the original Maintenance Request entry status to 'In Progress'.

Retrieve unit prices for the required parts from the Inventory data model.

Calculate the sum of parts and labor against the remaining annual maintenance budget.

Calculate the SUM of all completed maintenance costs for the current month to track budget consumption.

Update the 'Last Maintenance Date' field in the Assets data model for the specific asset being repaired.

Create a task for the assigned technician to complete the repair and log actual costs.

Get the final parts and labor cost entries from the completed Work Order.

Update the Work Order status to 'Closed' and set the final cost field.

Calculate the difference between the Estimated Repair Cost and the Final Actual Cost.

Send an email to the Finance team with the summary of the completed maintenance cost for budget reconciliation.

Create a structured report aggregating all maintenance expenditures, assets serviced, and budget variances for the month.

Ende des Arbeitsablaufs/Prozesses.