Shipment Receiving and Inspection Workflow

Inicio del flujo de trabajo/proceso.

Retrieve expected items, quantities, and vendor info from the Purchase Order data model.

Assign task to Warehouse Clerk to physically unload the truck and check seal integrity.

Assign task to Quality Control Specialist to inspect items for damages or discrepancies.

Generate a new entry in the Inspection Logs data model for the current shipment.

Update the status of the original Shipment entry to 'Received' or 'Under Inspection'.

Retrieve current stock levels from the Inventory data model to compare against received quantities.

Calculate the difference between 'Ordered Quantity' and 'Received Quantity'.

Update the Inspection Record entry with the calculated variance and damage notes.

Aggregate all 'Damaged Quantity' entries from the current inspection batch to calculate total loss.

If damages are found, create a task for the Procurement Manager to contact the vendor.

Send an automated email to the Vendor's contact email with the inspection report attached.

Increment the 'Available Quantity' in the Inventory data model by the 'Accepted Quantity'.

Create an entry in the Reorder Queue if the updated inventory falls below the safety threshold.

Generate a summary report of all shipments processed during the current shift.

Send a final email to the Warehouse Manager confirming the successful completion of the receiving process.

Fin del flujo de trabajo/proceso.