Hotel Maintenance Checklist Template
Keep your hotel running smoothly! Our Hotel Maintenance Checklist Template ensures every detail - from plumbing to HVAC - is proactively managed, minimizing downtime and maximizing guest satisfaction. Download now and simplify your hotel upkeep!
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Exterior Grounds
Covers landscaping, walkways, parking areas, and exterior lighting.
Lawn Height (inches)
Weed Control Needed?
Sprinkler Head Location(s) needing repair
Comments on Landscaping Condition
Last Fertilizer Application
Number of Broken Pavers
Guest Room Inspection
Detailed assessment of individual guest rooms, including furniture, fixtures, and amenities.
Room Number
Bed Type
Overall Cleanliness
Notes on Condition
TV Functionality
Window Operation
Temperature (Celsius)
Photos of Issues
Bathroom Maintenance
Focuses on plumbing, ventilation, and cleanliness in bathrooms.
Water Pressure (PSI)
Showerhead Condition
Toilet Flush Functionality
Ventilation Fan Noise Level (dB)
Last Drain Cleaning
Notes/Repairs Needed
Faucet Drip
Photos of Issues
HVAC Systems
Checks functionality and maintenance of heating, ventilation, and air conditioning systems.
Supply Air Temperature (deg F)
Return Air Temperature (deg F)
Fan Speed (RPM)
Static Pressure (inches of water)
Filter Condition
Last Filter Change Date
Notes/Observations
Operation Sound
Pool & Spa Area
Inspection of pool water quality, safety features, and surrounding areas.
Water Temperature (°F)
pH Level
Free Chlorine (ppm)
Alkalinity (ppm)
Filter Condition
Safety Equipment Present
Last Chemical Adjustment
Notes/Observations
Public Areas & Corridors
Assessment of cleanliness, lighting, and condition of common areas like lobbies, hallways, and elevators.
Lightbulb Condition (1-5, 1=Excellent, 5=Replacement Needed)
Carpet Spot Cleaning Required?
Wall Condition (Scratches, Marks)?
Notes on corridor cleanliness (dust, debris)
Temperature (Corridor)
Emergency Exit Signage Visible?
Last Floor Waxing Date
Kitchen & Laundry Facilities
Focuses on equipment functionality, cleanliness, and safety in kitchen and laundry rooms.
Dishwasher Temperature (Celsius)
Oven Temperature Calibration (Celsius)
Hood Vent Filter Condition
Laundry Machine Issues
Last Grease Trap Cleaning
Notes on Equipment Condition
Dryer Vent Cleanliness Rating (1-5, 5 being cleanest)
Fire Suppression System Inspection Status
Safety & Security
Checks fire safety equipment, emergency exits, security systems, and overall safety protocols.
Fire Extinguisher Inspection Date
Smoke Detector Battery Replacement Date
Emergency Exit Light Battery Status (1-10, 10 being fully charged)
Security Camera Functionality
Security System Checks
Notes on Security Concerns
Emergency Lighting Test Result
Electrical Systems
Inspection of electrical panels, outlets, and lighting fixtures for safety and functionality.
Voltage Reading (Panel 1)
Voltage Reading (Panel 2)
Outlet Condition (Panel 1)
Outlet Condition (Panel 2)
Last Inspection Date
Notes/Observations
Emergency Lighting Status
Preventative Maintenance
Records and schedules for ongoing preventative maintenance tasks.
Last HVAC Filter Change
Last Sprinkler System Inspection
Boiler Pressure (PSI)
Generator Run Time (Hours)
Next Fire Extinguisher Inspection
Time of Generator Test Run
Notes on Maintenance Performed
Maintenance Completed?
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