Automotive Trade-In Appraisal Checklist
Maximize your dealership's trade-in accuracy & customer satisfaction! This Automotive Trade-In Appraisal Checklist ensures consistent evaluations, minimizes disputes, and boosts your bottom line. Download now for a streamlined appraisal process!
Vehicle Identification & Documentation
Verify VIN, title, registration, and confirm ownership.
Year of Vehicle
Make of Vehicle
Model of Vehicle
VIN (Vehicle Identification Number)
Odometer Reading
Copy of Title (front and back)
Title Status
Exterior Condition Assessment
Evaluate paint, body panels, glass, tires, lights, and overall cosmetic condition.
Paint Condition (1-5, 1=Excellent, 5=Poor)
Visible Body Damage
Description of any body damage
Tire Tread Depth (each tire, in mm/inches)
Windshield Condition
Exterior Photos (front, rear, sides)
Interior Condition Assessment
Assess upholstery, carpets, dashboard, and overall cleanliness and wear.
Upholstery Wear Score (1-5, 1=Excellent, 5=Severe)
Upholstery Damage Types
Carpet Condition Score (1-5, 1=Excellent, 5=Severe)
Carpet Damage Types
Dashboard Condition Notes
Odor Present?
Odor Description (if present)
Mechanical Inspection
Check engine, transmission, brakes, suspension, and other key mechanical components (can be high-level or require test drive).
Engine RPM at Idle
Brake Pedal Travel (inches)
Transmission Performance
Suspension Noise
Additional Mechanical Notes
Fluid Levels (Check/Full)
Mileage Verification
Confirm odometer reading and check for any discrepancies or potential rollback.
Odometer Reading (Current)
VIN (Vehicle Identification Number)
Notes on Odometer Appearance (e.g., Tampering, Digital Display)
Odometer Verified Against Title?
Date of Mileage Verification
Market Value Research
Determine current market value based on condition, mileage, and local pricing.
Mileage
Condition (Excellent, Good, Fair, Poor)
Private Party Value (KBB/Edmunds)
Dealer Retail Value (KBB/Edmunds)
Local Market Trends (Hot, Neutral, Cool)
Notes on Market Factors
Trade-In Offer & Disclosures
Present trade-in offer, discuss any condition-related deductions, and ensure full disclosure of appraisal details.
Offered Trade-In Value
Explanation of Value Determination
Condition Deductions Explained
Vehicle Condition Classification
Salesperson Name
Salesperson Signature
Customer Acknowledgment Notes (if any)
Customer Acknowledgement & Sign-Off
Obtain customer signature acknowledging appraisal terms and conditions.
Customer Signature
Date of Appraisal
Customer Printed Name
Customer Comments/Questions (optional)
Customer Understanding of Appraisal Conditions
Appraiser Name
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