Subcontractor Payment and Invoice Processing

Rozpoczęcie przepływu pracy/procesu.

Fetch subcontractor details (tax ID, payment terms, and bank info) from the Subcontractor Data Model.

Generate a new Invoice record in the Invoices Data Model when a new billing cycle begins.

Get all approved Work Orders associated with the specific Subcontractor to verify billable work.

Aggregate the total cost of all completed Work Orders to validate against the submitted invoice amount.

Apply tax percentage to the subtotal and calculate the final total amount payable.

Create a task for the Accounts Payable Clerk to verify that the invoice matches the work completed.

Create a task for the Project Manager to ensure the invoice does not exceed the project budget.

Update the status field of the Invoice entry to reflect it is currently being audited.

Update the status field to 'Approved' once all validation tasks are completed.

Send an email to the subcontractor confirming their invoice has been approved for payment.

Generate a new entry in the Payments Data Model to trigger the actual fund transfer.

Update the Invoice record to 'Paid' once the payment entry is processed.

Send an automated email containing the payment reference number and date to the subcontractor.

Create a summary report of all processed payments and outstanding liabilities for the month.

Delete any expired or duplicate draft invoice entries that were not progressed to review.

Koniec przepływu pracy/procesu.