Vendor Maintenance Service Management

Rozpoczęcie przepływu pracy/procesu.

Retrieve existing vendor details from the Vendor Data Model to check for existing records.

Create a new entry in the Service Request Data Model to initiate the maintenance process.

Assign a task to the Compliance Officer to verify insurance, licenses, and tax documents.

Update the risk assessment field in the Vendor Data Model based on the verification results.

Calculate the total processing cost by adding administrative fees and third-party screening costs.

Assign a task to the Procurement Manager to evaluate the vendor's technical ability to meet service levels.

Sum all historical service entries for this vendor to determine total annual spend for budget approval.

Send an automated email to the vendor contact requesting missing or expired documentation.

Update the 'Contract Status' in the Data Model to 'Active' once all assessments are passed.

Create a high-priority task for the Department Head to provide final sign-off on the vendor.

Create a new entry in the Contracts Data Model linked to the approved Vendor entry.

Send an SMS alert to the procurement lead when a high-risk vendor fails the verification stage.

Generate a monthly report summarizing all new vendors onboarded and their current status.

Delete any duplicate entries found in the Vendor Data Model during the reconciliation step.

Update the 'Next Review Date' in the Vendor Data Model based on the calculated audit frequency.

Koniec przepływu pracy/procesu.