Home Inspection Coordination Checklist
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Pre-Inspection Communication & Scheduling
Tasks related to notifying parties, scheduling the inspection, and ensuring everyone is prepared.
Confirm Inspection Scheduling with Client
Scheduled Inspection Date
Scheduled Inspection Time
Confirm Inspector Availability
Notes on Scheduling Preferences (Client/Inspector)
Confirm Access Instructions Provided to Inspector
Specific Access Instructions for Inspector (e.g., Gate Code, Key Location)
Inspector Selection & Vetting
Tasks involving researching, selecting, and confirming the home inspector.
Years of Experience
Certifications/Licenses
Review Online Reviews (Zillow, Yelp, Google)
Insurance Coverage?
Notes from Reference Checks (if applicable)
Inspector's Phone Number
Inspector's Email Address
Client Coordination & Preparation
Tasks relating to communicating with the client, gathering necessary information, and preparing them for the inspection.
Client Communication Method
Explanation of the Home Inspection Process
Scheduled Inspection Date
Scheduled Inspection Time
Instructions for Client Preparation
Client Attendance Preference
Special Considerations/Notes for Client
Property Disclosures/Documents (if applicable)
Access & Logistics
Tasks focused on ensuring the inspector has access to the property and necessary utilities are available.
Inspection Date
Inspection Time
Access Method
Access Instructions (if needed)
Utilities On/Off?
Contact Person for Access (if not agent/client)
Number of Keys (if applicable)
Special Access Needs (e.g., gate codes, alarm disarming)
Post-Inspection Follow-Up
Tasks involving reviewing the inspection report, addressing concerns, and managing any follow-up actions.
Inspection Report Received Date
Summary of Key Findings & Concerns (Initial Review)
Client Understanding of Report?
Client Questions/Concerns Regarding Report
Required Follow-Up Actions?
Notes on Repair Negotiation Strategy
Date of Repair Negotiation Meeting (if applicable)
Negotiation Outcome?
Detailed Notes on Negotiation & Outcome
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