Contract Management and Renewal Workflow

Début du flux de travail/processus.

Fetch all entries from the Contract Data Model where status is 'Active'.

Filter contract entries where the 'Expiration Date' is within the next 90 days.

Calculate the difference between the current date and the contract expiration date.

Create a task for the Legal Department to review terms for upcoming renewals.

A predefined set of steps including: 'Verify pricing', 'Check indemnity clauses', and 'Confirm service levels'.

Change the status of the contract entry to 'Under Review'.

Retrieve the email address and contact person from the Vendor Data Model linked to the contract.

Send an automated email to the vendor contact notifying them of the upcoming renewal window.

Create a task for the Procurement Manager if the contract terms require renegotiation.

Generate a new entry in the 'Contract Amendments' data model based on the original contract terms.

Update the 'Expiration Date' field in the original contract entry once the renewal is signed.

Update the status of the contract to 'Active' for the new term.

Send an email to the Finance and Legal teams confirming the renewal is finalized.

Sum the 'Contract Value' of all contracts successfully renewed this month.

Generate a report summarizing all completed renewals, total value, and upcoming expirations.

Fin du flux de travail/processus.