Event Collateral and Swag Production Process

Início do fluxo de trabalho/processo.

Retrieve event details and quantities from the Event Master Data Model.

Create a new production project entry linked to the specific event.

Get available swag items and their base costs from the Vendor Catalog model.

Assign a task to the Graphic Designer to create branded assets for the selected items.

Update the 'Design Status' field in the Production Project once artwork is approved.

Assign a task to the Procurement Officer to request pricing from suppliers.

Retrieve all incoming quote entries related to the current production project.

Sum the unit costs and shipping fees from the retrieved quotes.

Generate a new Purchase Order entry based on the selected vendor quote.

Assign a task to the Logistics Manager to track the manufacturing progress.

Update the percentage completion field in the Production Project entry.

Sum the total cost of all finalized Purchase Orders for the event.

Send an email to the Event Manager with the confirmed arrival date of the swag.

Assign a task to the Warehouse Team to inspect items upon arrival.

Update the inventory status to 'Received' in the Data Model.

Send an SMS to the driver notifying them that the swag is ready for pickup/delivery.

Generate a report summarizing actual vs. budgeted costs and vendor performance.

Delete rejected or expired quote entries from the system to maintain data hygiene.

Fim do fluxo de trabalho/processo.