Remote Work and Hybrid Team Management Process

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Create a new entry in the 'Work Requests' data model when an employee submits a hybrid schedule change.

Retrieve employee details, including role, manager, and home office location, to validate the request.

Retrieve existing 'Office Attendance' entries for the selected dates to ensure minimum office coverage is met.

Calculate the total number of requested in-office days vs. remote days to ensure compliance with company policy.

Assign a task to the employee's direct manager to review and approve/deny the hybrid schedule request.

A checklist for the manager to verify: 1. Impact on team coverage, 2. Equipment availability, 3. Meeting schedule alignment.

Send an automated email to the employee notifying them if their hybrid request was approved or denied.

Update the 'Working Pattern' field in the Employee Data Model with the newly approved hybrid dates.

Create a new entry in the 'Attendance Log' for the approved in-office days.

Assign a task to the IT Department to ensure the remote workstation/VPN access is functional for the new schedule.

Aggregate all 'Office Attendance' entries to calculate the total percentage of the team present in the office for a given week.

Generate a report summarizing the ratio of remote vs. hybrid work across different departments.

Send an SMS to all hybrid team members in the event of an emergency office closure requiring immediate transition to remote work.

Delete old or expired 'Work Requests' from the data model to maintain system performance.

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