Vehicle Pick-up and Check-out Procedure

Начало на работния поток/процеса.

Fetch vehicle specifications and maintenance history from the Vehicle Data Model based on the License Plate.

Retrieve Driver License and profile information from the User/Driver Data Model.

Create a new entry in the 'Vehicle Trip Logs' data model to track the start of the session.

Assign a task to the Fleet Agent to inspect the vehicle's exterior for new damages.

Update the 'Current Fuel Level' field in the Vehicle Data Model based on the physical reading.

Update the 'Odometer Reading' in the Vehicle Data Model to the current value at check-out.

Calculate the expected return time based on the scheduled return date and time variables.

If damage is detected, create a task for the Fleet Manager to review photos and approve repair needs.

Create a new entry in the 'Maintenance Incidents' data model if any defects are found during inspection.

Send an automated email to the driver containing the trip details, start time, and vehicle ID.

Send an SMS notification to the Manager if a high-priority vehicle is checked out.

Change the status of the vehicle in the Data Model from 'Available' to 'In Use'.

Aggregate the number of 'In Use' vehicles vs 'Available' vehicles to update the daily Fleet Dashboard.

Generate a PDF report summarizing the vehicle condition and driver details at the moment of pick-up.

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