Hotel Staff Scheduling and Shift Management Process

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Fetch all available staff entries from the Employee Data Model for the upcoming week.

Retrieve the predefined staffing requirements (number of staff needed per department) from the Schedule Template model.

Sum the total hours of all assigned shifts to ensure they do not exceed labor budget or legal limits.

Aggregate the total cost of all scheduled shifts based on hourly rates to monitor labor spend.

Calculate if the sum of hours for an employee exceeds 40 hours to flag potential overtime costs.

Create new entries in the Shift Data Model for the finalized schedule.

Create a task for the Hotel Manager to review and approve the proposed schedule.

Create tasks for specific staff members containing their specific shift responsibilities (e.g., Opening/Closing duties).

Update the status of a shift entry from 'Draft' to 'Published' once approved.

Send an email to all employees containing their assigned shifts for the upcoming week.

Send an SMS to staff members if a last-minute shift change or emergency coverage is required.

Create a report summarizing scheduled vs. required staff and total projected labor cost.

Delete shift entries that have been officially cancelled by management.

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