Auto Repair Shop Data Security Checklist Template
Protect your shop's sensitive information. This Auto Repair Shop Data Security Checklist Template ensures compliance, prevents breaches, and safeguards customer data with easy-to-follow steps. Stay secure, stay compliant.
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Network Security
Assessments and configurations related to your shop's network infrastructure.
Firewall Rule Count
Firewall Vendor
Router Firmware Version
Last Network Scan Date
Network Diagram Description
VPN Status
Wireless Network Channels
Endpoint Security
Protection of computers, tablets, and other devices used in the shop.
Last Full Antivirus Scan Date (Days Ago)
Antivirus Software Version
Operating System Patches Applied?
Last Operating System Patch Applied
Firewall Status?
Notes on Endpoint Security Configuration
Data Backup & Recovery
Processes for regular data backups and recovery procedures.
Backup Frequency (Daily/Weekly)
Last Full Backup Date
Backup Retention Period (in days)
Backup Location Description
Backup Type (Full/Incremental/Differential)
Backup Verification Report (Optional)
Disaster Recovery Plan Notes
Access Control & Permissions
Management of user access rights to sensitive data and systems.
User Authentication Method
Maximum Login Attempts
Privilege Levels Assigned (Admin, Manager, Technician, Receptionist)
Data Access Permissions
Last Password Reset Date
Notes on Access Restrictions or Special Permissions
Physical Security
Measures to protect physical access to servers and data storage devices.
Server Room Location
Number of Security Cameras
Door Access Control Type
Last Physical Security Audit Date
Perimeter Security Measures
Description of Visitor Access Procedures
Software Updates & Patch Management
Processes for keeping software and operating systems up-to-date.
Last Software Update Date
Frequency of Updates (Days)
Software Requiring Regular Updates
Version Number of Current Software
Update Method
Next Scheduled Update Date
Data Encryption
Ensuring sensitive data is encrypted both in transit and at rest.
Encryption Method for Customer Data
If 'Other' selected above, please specify encryption method:
Encryption of Data at Rest?
If 'Partial' selected above, specify areas encrypted:
Encryption of Data in Transit?
Key Rotation Frequency (Days)
Description of Encryption Key Management Process
Security Awareness Training
Training employees on data security best practices and potential threats.
Briefly summarize recent phishing attempts and lessons learned.
Which of the following are examples of suspicious emails?
What should you do if you suspect a phishing email?
Describe the importance of strong passwords and multi-factor authentication.
How often should passwords be changed?
What is the best way to handle a lost or stolen device?
Incident Response Plan
Procedures for handling data breaches and security incidents.
Incident Description
Date of Incident
Time of Incident
Incident Severity (Low, Medium, High)
Initial Assessment & Actions Taken
Affected Systems/Data
Containment & Eradication Steps
Recovery & Restoration Actions
Incident Response Team Lead Signature
Vendor Security
Evaluating the security practices of third-party vendors who access or handle shop data.
Vendor Tier (Risk Level)
Vendor Security Assessment Completed?
Last Security Assessment Date
Number of Records Vendor Processes
Summary of Vendor's Security Practices
Vendor Security Questionnaire
Does Vendor Comply with Industry Standards (e.g., SOC 2)?
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