Auto Repair Shop Employee Onboarding Checklist Template

Pre-Arrival & Paperwork

NaN of 10

Tasks to be completed before the employee's first day.

Start Date

Job Description Summary

Offer Letter

Candidate Signature (Offer Acceptance)

Emergency Contact Method

Phone

Hourly Rate/Salary

First Day Orientation

NaN of 10

Initial introductions, shop tour, and overview of processes.

Welcome Message & Introduction

Shop Tour - Route Overview

Key Areas Marked on Shop Map

Initial Team Introductions - Confirmation

Completed

In Progress

Not Started

Scheduled Break Time - Confirmation

0:00

0:15

0:30

0:45

1:00

1:15

1:30

1:45

2:00

2:15

2:30

2:45

3:00

3:15

3:30

3:45

4:00

4:15

4:30

4:45

5:00

5:15

5:30

5:45

6:00

6:15

6:30

6:45

7:00

7:15

7:30

7:45

8:00

8:15

8:30

8:45

9:00

9:15

9:30

9:45

10:00

10:15

10:30

10:45

11:00

11:15

11:30

11:45

12:00

12:15

12:30

12:45

13:00

13:15

13:30

13:45

14:00

14:15

14:30

14:45

15:00

15:15

15:30

15:45

16:00

16:15

16:30

16:45

17:00

17:15

17:30

17:45

18:00

18:15

18:30

18:45

19:00

19:15

19:30

19:45

20:00

20:15

20:30

20:45

21:00

21:15

21:30

21:45

22:00

22:15

22:30

22:45

23:00

23:15

23:30

23:45

Overview of Daily Workflow & Expectations

HR & Legal Compliance

NaN of 10

Completion of required paperwork and acknowledgement of policies.

Employee Signature (Acknowledgement of Offer)

Date of Offer Acceptance

I-9 Verification Status

US Citizen

Lawful Permanent Resident

Authorized to Work (Form I-9)

Supporting Documents (e.g., Passport, Visa, Work Permit)

Acknowledgement of Employee Handbook

Confidentiality Agreement

Accepted

Rejected

Direct Deposit Account Number

Role-Specific Training

NaN of 10

Introduction to job responsibilities and necessary skills training.

Review of Shop Manual Procedures

Specific Diagnostic Tool Training (Select all that apply)

Scan Tool Calibration

Oscilloscope Usage

Battery Load Tester

Compression Tester

Number of Service Intervals Demonstrated

Explanation of Warranty Claim Process

Level of Expertise in Welding (Select one)

Beginner

Intermediate

Advanced

Explanation of Shop Safety Regulations

Shop Equipment & Safety

NaN of 10

Training on equipment operation and safety protocols.

Review of Shop Safety Manual

Personal Protective Equipment (PPE) Training

Safety Glasses

Gloves

Hearing Protection

Respirator

Safety Shoes

Lift Inspection Date

Fire Extinguisher Inspection Date

Machine Guarding Inspection

Pass

Needs Repair

Out of Service

Spill Response Procedures Training

PPE Certification

Software & Systems

NaN of 10

Training on shop management software and other relevant systems.

Shop Management Software Introduction & Access

Software Modules Introduced (e.g., Estimating, Invoicing, Inventory)

Estimating

Invoicing

Inventory

Scheduling

Customer Relationship Management (CRM)

Number of Training Hours on Software

Date of Software Training Completion

Employee Signature Acknowledging Software Training

Mentorship & Buddy System

NaN of 10

Assignment of a mentor or buddy for ongoing support.

Assigned Mentor/Buddy

Not Assigned

Assigned - Name and Title

Mentor/Buddy Introduction Notes

Initial Mentor/Buddy Meeting Date

Frequency of Scheduled Check-ins (weekly/bi-weekly)

Mentor/Buddy Agreement Status

Not Signed

Signed

Notes from Initial Meeting

Performance Expectations & Goals

NaN of 10

Discussion of performance expectations and initial goals.

Brief Job Description Summary

Target Sales/Repair Volume (per month/week)

Key Performance Indicators (KPIs)

Customer Satisfaction

Efficiency (ROs per day)

Upselling Rate

Accuracy of Estimates

Target Customer Satisfaction Score (e.g., out of 5)

Specific Skills to Develop (within 3-6 months)

Date for First Performance Review

30-Day Check-in

NaN of 10

Scheduled review to address questions and provide feedback.

Employee Feedback - How are they adjusting?

Estimated Work Completion Rate (compared to expectations)

Overall Performance (Exceeds, Meets, Needs Improvement)

Exceeds Expectations

Meets Expectations

Needs Improvement

Specific Strengths Observed

Areas for Improvement Identified

Additional Training Needs?

Yes

Next Performance Review Date

90-Day Review

NaN of 10

Formal evaluation of progress and identification of development areas.

Overall Performance Score (1-5)

Strengths Observed

Areas for Improvement

Specific Goals for Next 3 Months

Understanding of Shop Policies?

Excellent

Good

Fair

Needs Improvement

Customer Satisfaction Score (average)

Teamwork and Collaboration

Exceptional

Good

Fair

Needs Improvement

Pre-Arrival & Paperwork

Start Date

Job Description Summary

Offer Letter

Candidate Signature (Offer Acceptance)

Emergency Contact Method

Hourly Rate/Salary

First Day Orientation

Welcome Message & Introduction

Shop Tour - Route Overview

Key Areas Marked on Shop Map

Initial Team Introductions - Confirmation

Scheduled Break Time - Confirmation

Overview of Daily Workflow & Expectations

HR & Legal Compliance

Employee Signature (Acknowledgement of Offer)

Date of Offer Acceptance

I-9 Verification Status

Supporting Documents (e.g., Passport, Visa, Work Permit)

Acknowledgement of Employee Handbook

Confidentiality Agreement

Direct Deposit Account Number

Role-Specific Training

Review of Shop Manual Procedures

Specific Diagnostic Tool Training (Select all that apply)

Number of Service Intervals Demonstrated

Explanation of Warranty Claim Process

Level of Expertise in Welding (Select one)

Explanation of Shop Safety Regulations

Shop Equipment & Safety

Review of Shop Safety Manual

Personal Protective Equipment (PPE) Training

Lift Inspection Date

Fire Extinguisher Inspection Date

Machine Guarding Inspection

Spill Response Procedures Training

PPE Certification

Software & Systems

Shop Management Software Introduction & Access

Software Modules Introduced (e.g., Estimating, Invoicing, Inventory)

Number of Training Hours on Software

Date of Software Training Completion

Employee Signature Acknowledging Software Training

Mentorship & Buddy System

Assigned Mentor/Buddy

Mentor/Buddy Introduction Notes

Initial Mentor/Buddy Meeting Date

Frequency of Scheduled Check-ins (weekly/bi-weekly)

Mentor/Buddy Agreement Status

Notes from Initial Meeting

Performance Expectations & Goals

Brief Job Description Summary

Target Sales/Repair Volume (per month/week)

Key Performance Indicators (KPIs)

Target Customer Satisfaction Score (e.g., out of 5)

Specific Skills to Develop (within 3-6 months)

Date for First Performance Review

30-Day Check-in

Employee Feedback - How are they adjusting?

Estimated Work Completion Rate (compared to expectations)

Overall Performance (Exceeds, Meets, Needs Improvement)

Specific Strengths Observed

Areas for Improvement Identified

Additional Training Needs?

Next Performance Review Date

90-Day Review

Overall Performance Score (1-5)

Strengths Observed

Areas for Improvement

Specific Goals for Next 3 Months

Understanding of Shop Policies?

Customer Satisfaction Score (average)

Teamwork and Collaboration

Next Performance Review Date

Auto Repair Shop Management Solution

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