Top 10 Hippo CMMS Alternatives for 2025

What is Hippo CMMS and Why Consider Alternatives?

Hippo CMMS is a popular cloud-based computerized maintenance management system (CMMS) known for its ease of use and mobile-first design. It's particularly favored by maintenance teams in industries like manufacturing, healthcare, and education. Hippo helps businesses streamline maintenance operations by centralizing work orders, scheduling preventive maintenance, managing assets, and tracking team performance.

However, while Hippo CMMS offers a solid foundation for maintenance management, it's not a one-size-fits-all solution. Some businesses might find its feature set limited, pricing structures less than ideal, or integration capabilities insufficient. Perhaps you require deeper customization options, more advanced reporting, or integration with specific industry-standard software. Maybe you're a smaller business looking for a more budget-friendly option, or a larger enterprise needing solutions for complex, multi-site operations.

Ultimately, the best CMMS is the one that perfectly aligns with your unique requirements. Exploring alternatives allows you to compare features, pricing, and overall suitability, ensuring you invest in the software that will truly optimize your maintenance processes and contribute to your bottom line. This guide will help you do just that - uncover the best Hippo CMMS alternatives available in 2025.

Key Features to Look for in a CMMS

Choosing the right CMMS isn't just about finding a replacement for Hippo; it's about finding a solution that truly solves your maintenance management challenges. To ensure you select a platform that delivers value, here's a breakdown of the key features you should prioritize:

• Work Order Management: This is the core of any CMMS. Look for features like easy work order creation, assignment, tracking, and completion. Mobile accessibility for technicians in the field is a huge bonus.
• Asset Tracking & Management: A good CMMS should allow you to comprehensively track all your assets - location, maintenance history, warranty information, and more. The ability to categorize assets and associate them with specific maintenance tasks is crucial.
• Preventive Maintenance (PM) Scheduling: Automate routine maintenance tasks to reduce downtime and extend asset lifespan. Look for customizable PM schedules, automatic reminders, and the ability to track PM completion rates.
• Reporting & Analytics: Data is power. Look for a CMMS that provides robust reporting capabilities, allowing you to track key performance indicators (KPIs), identify trends, and make data-driven decisions. Customizable reports are a plus.
• Inventory Management: Keep track of your spare parts and supplies. A CMMS with inventory management features will help you avoid stockouts and ensure your technicians have the tools they need.
• Mobile Accessibility: Technicians often work in the field. A mobile-friendly CMMS allows them to access work orders, update status, and record data in real-time.
• User Roles and Permissions: Control who has access to what data and functionality within the system.
• Integration Capabilities: Can the CMMS integrate with your existing business systems (e.g., ERP, accounting software)? Seamless integration can streamline workflows and reduce data silos.
• Compliance Management: If your industry has specific regulatory requirements, ensure the CMMS can help you track and maintain compliance.
• Calibration Management: For industries requiring precise measurements, calibration tracking is a must.

1. Fiix

Fiix, now part of Rockwell Automation, consistently ranks high among CMMS solutions, and for good reason. It's a robust, cloud-based platform that caters particularly well to manufacturing and industrial environments. One of its strengths is its focus on mobile accessibility; technicians can easily access work orders, update progress, and capture data directly from the shop floor using their smartphones or tablets.

Key Features & Benefits:

• Preventive Maintenance Scheduling: Fiix excels at scheduling and automating preventive maintenance tasks, helping reduce downtime and extend asset lifespan.
• Work Order Management: Streamlines the entire work order lifecycle, from creation and assignment to completion and reporting.
• Asset Management: Comprehensive asset tracking capabilities, including detailed asset history, location tracking, and associated documentation.
• Mobile Accessibility: User-friendly mobile app for technicians, enabling real-time data entry and communication.
• Integration Capabilities: Integrates with a wide range of ERP and other business systems.
• Reporting & Analytics: Provides robust reporting and analytics to identify trends, measure performance, and optimize maintenance strategies.

Who is it for? Fiix is an excellent choice for mid-sized to large manufacturing facilities and industrial operations with complex maintenance needs. Its advanced features and robust reporting capabilities may be overkill for very small businesses, but for those seeking a scalable and feature-rich CMMS solution, Fiix is definitely worth considering. Pricing: Contact Rockwell Automation for custom pricing based on your organization's size and needs.

2. UpKeep

UpKeep has rapidly gained popularity as a user-friendly and mobile-first CMMS solution. Its intuitive interface makes it easy for technicians to adopt, even those less familiar with complex software. A major strength is its focus on preventative maintenance - the platform's scheduling and reminders help keep equipment running optimally and reduce unexpected downtime.

Key Features:

• Mobile-First Design: Native iOS and Android apps allow for easy access and updates from anywhere.
• Work Order Management: Streamlined process for creating, assigning, and tracking work orders.
• Asset Tracking: Detailed asset records with photos, manuals, and maintenance history.
• Preventative Maintenance Scheduling: Customizable schedules with automated reminders.
• Reporting & Analytics: Basic reporting capabilities to monitor key performance indicators.
• Integration Capabilities: Connects with various platforms like QuickBooks and Salesforce.

Ideal For: Small to medium-sized businesses, field service teams, and organizations needing a simple, mobile-friendly CMMS solution. The free plan offers a good starting point for basic needs, while paid plans unlock more advanced features and user capacity. Consider UpKeep if ease of use and mobile accessibility are top priorities.

3. Limble CMMS

Limble CMMS has rapidly gained popularity as a modern, user-friendly alternative to Hippo, especially appealing to businesses prioritizing ease of use and a mobile-first approach. Its clean interface and intuitive design make it relatively simple to learn and implement, which can be a significant advantage for teams with limited CMMS experience.

Key Strengths:

• Mobile-First Design: Limble truly shines with its exceptional mobile app, allowing technicians to manage work orders, access asset information, and update tasks directly from the field. This significantly streamlines field operations and improves communication.
• Intuitive Interface: The platform's drag-and-drop interface simplifies asset management, scheduling, and reporting. It's designed to be accessible to users of all technical skill levels.
• Customization Options: While user-friendly, Limble still offers a good level of customization, including custom fields, workflows, and reporting.
• Integration Capabilities: Limble integrates with various third-party applications like QuickBooks and Zapier, enhancing its functionality.

Potential Drawbacks:

• Limited Advanced Reporting: While reporting is good, those requiring highly complex or customized reports might find Limble's capabilities somewhat restricted compared to Hippo's more robust reporting features.
• Scalability Considerations: While Limble handles a good range of business sizes, very large enterprises with extremely complex maintenance operations might eventually outgrow its features.
• Pricing: Can be slightly more expensive than some other alternatives for larger teams.

Who it's ideal for: Small to medium-sized businesses looking for an easy-to-use, mobile-centric CMMS solution. Businesses that value simplicity and rapid adoption.

4. eMaint CMMS

eMaint CMMS stands out with its focus on preventative maintenance and asset reliability. Built for industries like manufacturing, healthcare, and utilities, it offers a robust suite of features designed to optimize maintenance workflows and extend asset lifespan.

Key Strengths:

• Intuitive Interface: Users consistently praise eMaint's user-friendly design, making onboarding and daily use straightforward, even for those with limited CMMS experience.
• Mobile Capabilities: A comprehensive mobile app allows technicians to access work orders, record data, and manage tasks in real-time, regardless of location. This significantly improves efficiency and data accuracy in the field.
• Preventive Maintenance Scheduling: Advanced scheduling features allow for complex preventative maintenance routines, automating tasks and minimizing downtime. This includes the ability to create recurring work orders based on time, meter readings, or a combination of both.
• Reporting & Analytics: eMaint provides a wide range of customizable reports to track key performance indicators (KPIs), identify trends, and make data-driven decisions.
• Integration Options: It integrates with popular ERP and EAM systems, streamlining data flow and reducing manual data entry.

Potential Drawbacks:

• Cost: eMaint can be a pricier option compared to some of the more budget-friendly alternatives, particularly for smaller businesses.
• Complexity: While user-friendly, its extensive feature set can feel overwhelming for those with very basic maintenance needs.

Pricing: eMaint offers tiered pricing plans based on the number of assets and users. Contact them directly for a custom quote.

5. Maintenance Connection

Maintenance Connection is a robust, cloud-based CMMS particularly well-suited for larger organizations and those with complex maintenance requirements. It's a comprehensive solution emphasizing contractor management, field service, and asset tracking. What sets it apart is its strong focus on mobile capabilities, allowing for seamless data capture and communication for technicians in the field.

Key Strengths:

• Contractor Management: Streamlined processes for onboarding, scheduling, and billing contractors.
• Mobile Capabilities: User-friendly mobile app for work order creation, asset inspection, and data collection.
• Asset Hierarchy: Detailed asset tracking and management with customizable fields and relationships.
• Reporting & Analytics: Robust reporting capabilities to track key maintenance metrics and identify areas for improvement.
• Integration: Integrates with popular accounting and ERP systems.

Potential Drawbacks:

• Cost: Can be a more expensive option compared to some alternatives, especially for smaller businesses.
• Complexity: The breadth of features can be overwhelming for new users or those with simpler needs.
• Customization: While flexible, extensive customization may require additional support and potential consulting fees.

Ideal For: Large enterprises, businesses with extensive contractor networks, and organizations requiring advanced field service management capabilities.

6. Asset Panda

Asset Panda stands out with its visually driven and mobile-first approach to computerized maintenance management systems (CMMS). Built around a highly customizable digital asset management platform, it allows businesses to track and manage everything from equipment to vehicles with impressive detail. Think of it as a central hub for all your asset information - location, maintenance history, warranty details, and more - accessible from virtually anywhere.

What really sets Asset Panda apart is its flexibility. While it offers standard CMMS features like work order management and preventive maintenance scheduling, the platform's customization options allow you to tailor it to unique operational needs. You can create custom fields, build bespoke dashboards, and integrate with other business systems.

Key Strengths:

• Mobile-First Design: Excellent for field teams needing real-time access to asset information and the ability to update records on the go.
• Customization: Extensive customization options allow you to tailor the system to your specific business processes.
• Visual Asset Management: Utilizes barcode and QR code scanning for efficient asset identification and tracking.
• Reporting & Analytics: Provides detailed reports on asset performance, maintenance costs, and more.

Potential Drawbacks:

• Complexity: The extensive customization options can be overwhelming for users new to CMMS.
• Pricing: Can be more expensive compared to some other options, particularly for smaller businesses.

7. Fracttal

Fracttal positions itself as an AI-powered asset performance management (APM) platform, going beyond traditional CMMS functionality. While it can handle standard CMMS tasks like work order management and preventive maintenance scheduling, its strength lies in leveraging machine learning to predict equipment failures and optimize maintenance strategies.

Here's a closer look at what Fracttal offers:

• Predictive Maintenance: Fracttal's AI algorithms analyze data from various sources (sensors, historical maintenance records, operational data) to predict when equipment is likely to fail. This allows for proactive maintenance, minimizing downtime and extending asset lifespan.
• Asset Hierarchy & Visualization: The platform offers a robust asset hierarchy feature, allowing you to visually represent your assets and their relationships. This aids in understanding dependencies and planning maintenance activities.
• Mobile Accessibility: Fracttal provides mobile apps for both iOS and Android, enabling technicians to access work orders, record data, and perform tasks in the field.
• Integration Capabilities: It integrates with various systems, including SCADA, PLC, and IoT platforms, allowing for seamless data flow and centralized asset management.
• Reporting & Analytics: Fracttal provides comprehensive reporting and analytics dashboards to track key performance indicators (KPIs) and identify areas for improvement.

Who is it best for? Fracttal is well-suited for larger organizations with complex asset portfolios and a focus on optimizing asset performance through predictive maintenance. It's particularly valuable for industries like manufacturing, oil and gas, and utilities.

Potential Drawbacks: The AI-driven features and complex functionalities can have a steeper learning curve compared to simpler CMMS solutions. The cost may also be a barrier for smaller businesses.

8. MaintainX: Task Management & Communication Powerhouse

If your team spends more time chasing down approvals and updates on maintenance requests than actually doing maintenance, MaintainX might be a really good fit. While it's not a traditional CMMS packed with every possible feature, it excels at simplifying work order management and boosting communication between maintenance teams, managers, and even external contractors.

Key Strengths:

• Mobile-First Design: Truly designed for field technicians, making it easy to log work, upload photos, and communicate from anywhere.
• Simplified Workflow: Intuitive interface makes it easy to assign tasks, track progress, and get approvals.
• Strong Communication Tools: Built-in chat and notifications keep everyone informed and accountable.
• Integrations: Integrates with popular platforms like QuickBooks, Salesforce, and Google Workspace.

Potential Drawbacks:

• Less Feature-Rich (than a full CMMS): If you need incredibly detailed asset history tracking or complex preventative maintenance scheduling, you might find it lacking compared to some of the more robust options.

Ideal For: Teams prioritizing communication, work order efficiency, and mobile access. Excellent for organizations that want to move away from email-heavy maintenance processes.

9. EZ Asset Pro: Budget-Friendly & Easy to Get Started

If you're looking for a CMMS solution that won't break the bank and is incredibly straightforward to implement, EZ Asset Pro is definitely worth considering. It's a great option for smaller organizations or those new to computerized maintenance management systems.

Key Strengths:

• Affordability: EZ Asset Pro consistently ranks as one of the most budget-friendly CMMS options on the market.
• Ease of Use: The interface is clean and intuitive, making it easy for anyone to learn, even with limited CMMS experience.
• Essential Features: Covers the basics well, including work order management, asset tracking, preventive maintenance scheduling, and inventory control.
• Cloud-Based: Accessible from anywhere with an internet connection.

Potential Drawbacks:

• Limited Customization: Doesn't offer the same level of customization as more robust solutions.
• Fewer Advanced Features: Lacks some of the more advanced reporting and analytics capabilities found in higher-tier CMMS.
• Basic Reporting: Reporting options are fairly basic.

Ideal For: Small to medium-sized businesses with basic maintenance needs, those on a tight budget, and users who prioritize simplicity and ease of use.

10. IBM Maximo: Enterprise-Grade Asset Management Powerhouse

IBM Maximo isn't just a CMMS; it's a comprehensive Enterprise Asset Management (EAM) system. It's designed for large organizations with complex asset portfolios, stringent regulatory requirements, and a need for deep integration across multiple business functions. Be prepared for a significant investment in time and resources for implementation and ongoing maintenance.

Key Strengths:

• Comprehensive Functionality: Covers the entire asset lifecycle, from acquisition to disposal, with features for maintenance, work management, inventory, procurement, health & safety, and more.
• High Customization: Extremely flexible and configurable to meet specific organizational needs and industry requirements.
• Industry-Specific Solutions: Offers tailored solutions for various industries including utilities, transportation, manufacturing, and government.
• Integration Capabilities: Integrates seamlessly with other IBM products and a wide range of third-party systems.
• Scalability: Designed to handle massive asset portfolios and large user bases.

Potential Drawbacks:

• High Cost: Significant investment required for licensing, implementation, and ongoing support.
• Complexity: Steep learning curve and requires specialized expertise for implementation and administration.
• Resource Intensive: Demands a dedicated team to manage and maintain the system.
• Long Implementation Times: Implementation projects can take considerable time and effort.

Ideal For: Large enterprises, organizations with complex asset management needs, and industries with strict regulatory compliance requirements. Requires a significant commitment of resources and expertise.

11. ChecklistGuro: BPM & Workflow Automation for CMMS Enhancement

While we're thrilled to be recognized as a bonus alternative on your list of Top 10 Hippo CMMS alternatives, we believe ChecklistGuro offers a unique value proposition for organizations seeking more than just asset management.

ChecklistGuro is a comprehensive Business Process Management (BPM) and workflow automation platform. We understand that modern maintenance operations involve far more than just tracking assets and work orders. They require streamlined processes, standardized procedures, and seamless integration between departments. That's where we shine.

Why Consider ChecklistGuro with Your CMMS?

• Beyond Work Orders: Automate and optimize entire maintenance workflows, including preventative maintenance scheduling, inspection checklists, safety protocols, procurement, inventory management, and more.
• Process Standardization: Create repeatable processes for every task, ensuring consistency and reducing errors.
• Workflow Visibility: Gain real-time visibility into all your maintenance processes, identifying bottlenecks and areas for improvement.
• Integration Power: Connect your CMMS data with other business systems (ERP, CRM, accounting) to eliminate data silos and improve overall efficiency.
• Customization & Flexibility: Our no-code/low-code platform empowers your team to build and modify workflows without requiring extensive IT resources.

Think of ChecklistGuro not just as a CMMS replacement, but as a powerful enhancement that elevates your maintenance operations to the next level. We offer a fair feature comparison to the top CMMS solutions, but our BPM capabilities provide a unique advantage for organizations looking for process-driven excellence.

Choosing the Right CMMS: Factors to Consider

Before diving into the alternatives, it's crucial to understand what makes a CMMS right for your business. A successful CMMS implementation isn't just about swapping one software for another; it's about aligning technology with your maintenance goals and operational needs. Here's a breakdown of key factors to assess:

• Business Size & Complexity: A small business with a handful of assets has different requirements than a large manufacturing facility with thousands. Consider the number of users, assets, and locations you need to manage.
• Industry-Specific Needs: Certain industries (like healthcare, food processing, or utilities) have unique regulatory and operational requirements. Look for CMMS platforms that cater to these specifics.
• Budget: CMMS solutions range in price dramatically. Factor in not only the subscription cost but also potential implementation fees, training expenses, and ongoing maintenance.
• Deployment Preference (Cloud vs. On-Premise): Cloud-based CMMS solutions offer accessibility and ease of management, while on-premise solutions provide greater control over data security.
• Integration Capabilities: Does the CMMS need to integrate with existing systems like accounting software, ERP, or inventory management tools? Seamless integration streamlines workflows and eliminates data silos.
• Mobile Accessibility: Field technicians need access to information and the ability to update work orders on the go. Robust mobile capabilities are a significant advantage.
• Reporting & Analytics: Data-driven decision-making is essential. Ensure the CMMS offers comprehensive reporting features to track performance and identify areas for improvement.
• User-Friendliness: A complex system can lead to frustration and low adoption rates. Choose a platform with an intuitive interface that's easy for all users to learn and use.

Resources & Links

• Fiix - A cloud-based CMMS known for its flexibility and integration capabilities.
• UpKeep - Mobile-first CMMS focused on ease of use and maintenance team engagement.
• LIMS - CMMS - A comprehensive CMMS solution known for robust features and scalability.
• Maintenance Connection - A widely-used CMMS offering a wide range of features and industry-specific solutions.
• Asset Pencil - A CMMS with a focus on affordability and accessibility for small to medium-sized businesses.
• eMaint (by Fluke Reliability) - A CMMS focusing on reliability and predictive maintenance.
• CMMS Now - A cloud-based CMMS designed for ease of use and rapid implementation.
• Infor EAM - A robust Enterprise Asset Management system with extensive maintenance capabilities.
• - Hippo CMMS (Now part of The Tangent Group) - For comparison purposes.
• MainBoss CMMS - A CMMS offering a balance of features and affordability.