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| Property Assessment & Risk Identification (STEP) | | |
| Property Address(es) (LOCATION) | | |
| Potential Hazards (Select all that apply) (SELECTION options: Flood Zone, Earthquake Zone, Wildfire Risk, Hurricane/Severe Weather Risk, Landslide Risk, High Crime Area, Proximity to Hazardous Materials) | | |
| Description of Existing Safety Features (e.g., smoke detectors, security systems) (TEXT) | | |
| Estimated Property Value (for insurance purposes) (NUMBER) | | |
| Building Type (SELECTION options: Residential (Single Family), Residential (Multi-Family), Commercial (Retail), Commercial (Office), Industrial, Other) | | |
| Notes on Structural Vulnerabilities (e.g., age of building, foundation concerns) (TEXT) | | |
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| Essential Documents & Records (STEP) | | |
| Backup of Property Deeds and Titles (UPLOAD) | | |
| Copies of Leases/Rental Agreements (UPLOAD) | | |
| Insurance Policies (Property & Liability) (UPLOAD) | | |
| List of Emergency Contacts (Tenants, Vendors, etc.) (TEXT) | | |
| Important Property Records (Inspection Reports, Maintenance Logs) (UPLOAD) | | |
| Last Backup Date of Digital Records (DATE) | | |
| Location of Physical Document Storage (if applicable) (TEXT) | | |
| Number of Copies of Critical Documents Kept Offsite (NUMBER) | | |
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| Communication & Contact Information (STEP) | | |
| Emergency Contact List (Employees & Key Personnel) (TEXT) | | |
| Client/Tenant Emergency Contact Information Protocol (How to Obtain & Store) (TEXT) | | |
| Primary Communication Method (Employee/Team) (SELECTION options: Phone, Email, SMS/Text, Messaging App (e.g., Slack, Teams)) | | |
| Communication Methods for Client/Tenant Updates (SELECTION options: Email Newsletter, SMS/Text Alerts, Website Announcements, Social Media Updates, Phone Calls) | | |
| Emergency Hotline Number (Internal or External) (TEXT) | | |
| Last Communication Protocol Review Date (DATE) | | |
| Detailed Explanation of Communication Plan during Disaster (TEXT) | | |
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| Tenant/Client Preparedness (If Applicable) (STEP) | | |
| Provide tenants/clients with a template for a personal/family emergency plan. (TEXT) | | |
| Distribute information on local emergency alerts and warning systems (e.g., text alerts, sirens). (SELECTION options: Email, Website, Printed Flyers) | | |
| Provide resources for creating emergency kits (e.g., checklists, recommended supplies). (TEXT) | | |
| How do you communicate emergency preparedness information to tenants/clients? (SELECTION options: In-person meetings, Email, Property Website, Printed Notices) | | |
| Provide a list of local emergency contact numbers (police, fire, hospitals, etc.). (TEXT) | | |
| Upload a document outlining building-specific emergency procedures (e.g., fire escape routes, assembly points). (UPLOAD) | | |
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| Business Continuity & Operations (STEP) | | |
| Identify Critical Business Functions (TEXT) | | |
| Estimated Downtime Tolerance (in hours) (NUMBER) | | |
| Primary Communication Method for Business Continuity (SELECTION options: Email, Phone, Instant Messaging (e.g., Slack, Teams), Website/Portal) | | |
| Backup Location Options (Check all that apply) (SELECTION options: Remote Work Policy Implemented, Secondary Office Space, Cloud-Based Services, Data Backup & Recovery Plan) | | |
| Last Business Continuity Plan Review Date (DATE) | | |
| Describe Data Backup and Recovery Procedures (TEXT) | | |
| Designated Emergency Contact Person (within your business) (SELECTION) | | |
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| Property-Specific Emergency Plans (STEP) | | |
| Identify potential hazards for this property (e.g., flood zone, wildfire risk, earthquake zone) (SELECTION options: Flood Zone, Wildfire Risk, Earthquake Zone, Hurricane Zone, Severe Weather (Tornadoes, Hail), Landslide Risk, None) | | |
| Describe specific evacuation procedures for tenants/occupants. (TEXT) | | |
| Mark the location of the nearest emergency shelter. (LOCATION) | | |
| Number of fire extinguishers and their locations. (NUMBER) | | |
| Date of last fire extinguisher inspection/certification. (DATE) | | |
| Describe procedures for securing the property after an emergency (e.g., preventing looting, damage control). (TEXT) | | |
| Primary power source in case of outage (if applicable) (SELECTION options: Generator, Solar Power, None) | | |
| Attach property-specific emergency plan document (if available) (UPLOAD) | | |
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| Insurance & Legal Review (STEP) | | |
| Review Insurance Policy Coverage Amounts (NUMBER) | | |
| Document Review: Emergency-Related Clauses in Leases/Contracts (TEXT) | | |
| Confirm Coverage for Business Interruption (SELECTION options: Yes, No, Need to Review) | | |
| Review Liability Coverage Regarding Tenant Safety (SELECTION options: Adequate, Insufficient, Need to Review) | | |
| Date of Last Insurance Policy Review (DATE) | | |
| Notes from Legal Consultation Regarding Emergency Liability (TEXT) | | |
| Review of Evacuation Procedures Compliance with Local Laws (SELECTION options: Compliant, Needs Update, Not Reviewed) | | |
| Upload Copies of Relevant Insurance Documents (UPLOAD) | | |
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