Warranty Documentation Checklist
Ensure construction projects are protected! Download our free Warranty Documentation Checklist. Stay organized, avoid costly disputes, and guarantee compliance with warranty requirements. Your ultimate guide to construction warranty management.
This Template was installed 5 times.
Project Information & Scope
Details related to the project and the warranty's applicability.
Project Name
Project Address
Project Number/ID
Project Start Date
Project Completion Date
Project Description (Brief Scope)
Type of Construction (e.g., Residential, Commercial, Industrial)
Total Project Value (USD)
Manufacturer/Supplier Documentation
Documents provided directly from the manufacturer or supplier of materials and equipment.
Manufacturer's Standard Warranty Document
Warranty Description (Summarize Coverage)
Warranty Duration (in Years)
Warranty Start Date
Warranty Type (e.g., Parts Only, Labor & Parts)
Specific Products/Materials Covered
Product Data Sheets/Specifications
Contractor/Subcontractor Documentation
Warranty information and guarantees provided by the construction contractor and subcontractors.
Contractor’s General Warranty Document
Subcontractor Warranty Documents (if applicable)
Description of Contractor’s Warranty Coverage
Description of Subcontractor Warranty Coverage (if applicable)
Warranty Duration (in years)
Warranty Start Date
Warranty Type (e.g., Materials, Labor, System)
Specific Exclusions outlined by Contractor/Subcontractor
Warranty Claim Procedure (Contractor/Subcontractor)
Installation Records & Verification
Evidence that products were installed correctly and according to manufacturer specifications.
Installation Inspection Checklist
Date of Installation
Serial Number (if applicable)
Detailed Installation Notes/Observations
Installation Performed By (Contractor/Subcontractor)
Installation Complies with Manufacturer's Specifications?
Any Deviations from Standard Installation Procedures (if applicable)
Warranty Assignment & Transfer
Documents related to the transfer of warranty rights to the client or owner.
Warranty Transfer Method
Description of Transfer (if 'Other' selected)
Warranty Assignment Document
Assignor Name (Warranty Provider)
Assignee Name (Client/Owner)
Effective Date of Transfer
Special Conditions/Notes (if applicable)
Maintenance & Service Records
Records of any maintenance or service performed on warranted items.
Date of Service/Maintenance
Description of Service Performed
Meter Reading (if applicable)
Service Provider
Supporting Documents (e.g., invoices, reports)
Notes/Observations (e.g., unusual wear, potential issues)
Warranty Exclusions & Limitations
Documentation outlining what is *not* covered under the warranty.
Detailed List of Exclusions
Limitations on Warranty Duration
Specific Environmental Factors Exclusion?
Number of Cycles/Uses Limited (if applicable)
Date of Exclusion Addendum (if applicable)
Does warranty exclude cosmetic defects?
Attach Exclusion/Limitation Documentation
Client/Owner Acknowledgement
Confirmation that the client/owner has received and understands the warranty documentation.
Client/Owner Printed Name
Client/Owner Signature
Date of Acknowledgement
Brief Summary of Warranty Coverage (Provided for Client Understanding)
Have you received a complete copy of all warranty documents?
Do you understand the warranty exclusions listed?
Optional: Upload a scan or photo of signed acknowledgement
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