HVAC System Performance - Guest Rooms Checklist
Ensure guest comfort & optimize energy costs! Our HVAC System Performance - Guest Rooms checklist helps Facility Managers diagnose issues, maintain peak efficiency, and prevent costly repairs. Download now for a comprehensive guide to HVAC maintenance in hotels & resorts.
This Template was installed 3 times.
Initial System Checks
Basic checks to confirm system functionality and identify immediate issues.
Guest Room Number
System Operational Status (Initial)
Voltage at Unit (V)
Amperage Draw (A)
Visible Damage (Physical)
Any Unusual Observations
Date of Last Maintenance
Temperature & Humidity Verification
Assessment of guest room temperature and humidity levels against set points.
Guest Room Temperature (Current)
Guest Room Temperature Set Point
Humidity Level (Current)
Humidity Set Point
Temperature Comfort Level
Humidity Comfort Level
Notes on Temperature/Humidity Discrepancies
Temperature Difference (Actual - Setpoint)
Airflow & Distribution
Evaluation of airflow patterns and uniformity within the room.
Supply Air Temperature (Guest Room)
Return Air Temperature (Guest Room)
Air Diffuser Direction
Airflow Issues Observed?
Detailed Airflow Observations
Return Air Grille Condition
Airflow Velocity (at Diffuser - Optional)
Noise & Vibration
Identification and assessment of any unusual noises or vibrations emanating from the HVAC equipment.
Noise Level (dB) at Guest Room
Vibration Assessment
Detailed Description of Noise/Vibration
Possible Source of Noise/Vibration?
Fan Motor Vibration Frequency (Hz) - If Applicable
Corrective Actions Taken (if any)
Filter Inspection & Maintenance
Checks and maintenance related to air filters and related components.
Filter Condition (1-10, 1=New, 10=Dirty)
Filter Type
Last Filter Change Date
Airflow across filter (inches of water)
Notes on filter condition (e.g., visible mold, excessive debris)
Filter Replacement Required?
Attach Filter Photo (Optional)
Condensate Drain Line Inspection
Inspection of condensate drain lines for clogs and proper drainage.
Drain Line Location (e.g., Unit #, closest access point)
Drain Line Slope (inches/foot) - Measure from outlet to unit
Condition of Drain Line (Visible Section)
Drain Line Material
Notes/Details Regarding Drain Line Condition (if 'Other' selected above, specify material)
Evidence of Previous Clogs?
Further Explanation of Previous Clogs (if applicable)
Pressure Test Result (if tested) - in PSI
Component Performance & Efficiency
Assessment of individual component performance (e.g., fan motors, compressors).
Compressor Discharge Air Temperature (deg F)
Supply Air Temperature (deg F)
Return Air Temperature (deg F)
Fan Motor Amperage (Actual vs. Rated)
Compressor Operational Status
Condenser Coil Condition
Notes on Compressor Performance (e.g., unusual noises, vibrations)
Evaporator Coil Temperature Difference (Entering/Leaving deg F)
Control System Functionality
Verification of proper operation of thermostats, sensors, and control sequences.
Thermostat Setpoint Verification: Current Temperature (Guest Room)
Thermostat Setpoint Verification: Target Temperature (Guest Room)
Thermostat Mode Verification
Sensor Calibration Check (if applicable)
Notes on Control System Performance or Issues Encountered
Last Control System Software Update Date
System Response to Temperature Adjustment (Cooling)
Safety Checks
Inspection of safety devices and procedures related to HVAC operation.
Electrical Disconnect Verification: Confirm disconnect switch is labeled and functional. Record Amperage.
Carbon Monoxide Detector Status (if applicable):
Emergency Shut-Off Access:
Refrigerant Leak Detection: Record readings from refrigerant leak detector (if applicable).
Safety Concerns/Observations:
Clearance Around Equipment:
Documentation & Reporting
Record-keeping of findings, maintenance performed, and recommendations.
Date of Inspection
Time of Inspection
Room Number
Summary of Findings
Maintenance Actions Performed
Overall System Performance Rating
Attach Photos/Videos (if applicable)
Technician Initials
Recommendations for Future Maintenance
Facility Management Solution Screen Recording
Simplify facility management with ChecklistGuro! This screen recording shows how to manage work orders, track assets, and streamline maintenance. See the power of automation! #facilitymanagement #checklistguro #bpm #businessprocessmanagement #maintenance #assetmanagement
Related Checklist Templates
Lease Renewal Checklist
Maintenance Request Checklist
Resident Communication Checklist
Capital Improvement Planning Checklist
Office Opening/Closing Checklist
Operating Room Readiness Checklist
Elevator Maintenance & Safety Checklist
Compressed Air System Inspection Checklist
Swimming Pool & Spa Maintenance Checklist
Dialysis Unit Maintenance Checklist
We can do it Together
Need help with Checklists?
Have a question? We're here to help. Please submit your inquiry, and we'll respond promptly.