Parking Lot Safety & Maintenance Checklist | Facility Management Templates

General Lot Condition

1 of 10

Overall assessment of the parking lot's appearance and general health.

Overall Lot Description

Estimated Foot Traffic (Daily)

Lot Appearance (Subjective)

Excellent

Good

Fair

Poor

Observed Issues (Select all that apply)

Trash/Debris

Vandalism

Graffiti

Evidence of Wildlife

Unpleasant Odors

None Observed

Last General Cleaning Date

Notes/Comments on General Condition

Surface & Pavement

2 of 10

Inspects the pavement condition, including cracks, potholes, and surface wear.

Pothole Count

Crack Length (feet)

Surface Condition (Overall)

Excellent

Good

Fair

Poor

Very Poor

Detailed Notes on Surface Issues

Type of Pavement

Asphalt

Concrete

Gravel

Other

Depth of Deepest Pothole (inches)

Photos of Pavement Damage

Evidence of Oil/Chemical Staining?

Yes

Lighting

3 of 10

Evaluates the functionality and adequacy of parking lot lighting.

Total Number of Light Fixtures

Number of Non-Functional Light Fixtures

Fixture Type (e.g., LED, Metal Halide)

LED

Metal Halide

High Pressure Sodium

Other

Overall Lighting Adequacy (Subjective)

Excellent

Good

Fair

Poor

Notes on Light Levels or Glare

Last Bulb Replacement Date (if applicable)

Photo of Lighting Issue (if any)

Motion Sensor Functionality (If applicable)

Functional

Malfunctioning

Not Applicable

Signage & Markings

4 of 10

Checks the clarity, visibility, and proper placement of parking lot signage and painted lines.

Number of 'No Parking' Signs Present & Secure

Number of Accessible Parking Signs Present & Visible

Number of 'Fire Lane - No Parking' Signs Present & Visible

Condition of Pavement Markings (Stripe Paint)

Excellent - Clear and Consistent

Good - Some Fading or Wear

Fair - Significant Fading or Wear

Poor - Very Faded or Damaged - Requires Repainting

Condition of Directional Arrows

Excellent - Clear and Consistent

Good - Some Fading or Wear

Fair - Significant Fading or Wear

Poor - Very Faded or Damaged - Requires Repainting

Notes on Signage Damage or Missing Information

Last Signage Refresh/Replacement Date

Drainage

5 of 10

Assesses drainage systems to prevent water accumulation and potential hazards.

Depth of Standing Water (inches)

Drain Functionality

Functional

Partially Blocked

Completely Blocked

Description of Drainage Issues

Type of Debris Blocking Drain (if applicable)

Leaves

Dirt/Sediment

Trash/Debris

Unknown

Last Drainage Cleaning Date

Estimated Time to Clear Blockage (minutes)

Location of Drainage Issue (GPS coordinates)

Notes on corrective actions taken for drainage issue

Landscaping & Vegetation

6 of 10

Checks landscaping to ensure visibility and safety, and address overgrown vegetation.

Vegetation Obstructing Visibility?

Yes - Trees

Yes - Shrubs

Yes - Grass

Grass Height (inches)

Tree Branch Overhang (feet)

Comments on Tree Health (e.g., dead branches, disease)

Location of Overgrown Vegetation

Last Trimming/Pruning Date

Additional Notes on Landscaping & Vegetation

Photos of Landscaping Concerns

Security & Access Control

7 of 10

Reviews security measures like gates, cameras, and access control systems (if applicable).

Access Control System Type (if applicable)

None

Keyed Entry

Card Reader

Gate/Barrier System

License Plate Recognition

Number of Security Cameras

Camera Functionality Check

All Cameras Functioning

Some Cameras Malfunctioning

Many Cameras Malfunctioning

No Cameras Functioning

Last Security System Maintenance Date

Notes on Security System Performance or Concerns

Gate/Barrier Operational Status (if applicable)

Fully Operational

Minor Issues

Major Issues

Not Operational

Location of Control Panel

Equipment Maintenance (Gates, Barriers)

8 of 10

Focuses on the proper operation and maintenance of automated parking equipment.

Gate Operation Speed (Seconds/Cycle)

Barrier Height (Inches)

Gate/Barrier Status

Operational

Malfunctioning

Needs Repair

Description of Malfunction (if applicable)

Last Preventative Maintenance Date

Time of Last Maintenance

Cycle Count (if applicable - e.g., gate activation)

Photos/Videos of Equipment (if needed)

Lubrication Status

Lubricated

Needs Lubrication

Accessibility Compliance

9 of 10

Ensures compliance with ADA requirements for accessible parking spaces and routes.

Number of ADA Accessible Spaces

Accessible Route to Entrance - Clear and Unobstructed?

Yes

N/A

Accessible Spaces Marked Correctly (Signage, Stripes)?

Yes

N/A

Slope of Accessible Routes (Maximum 2%)

Accessible Parking Space Width (Minimum 8 ft)?

Yes

N/A

Accessible Spaces Located Near Entrance?

Yes

N/A

Notes on Accessibility Compliance Issues

Winter/Seasonal Maintenance (if applicable)

10 of 10

Specific checks relevant to winter conditions like snow removal, salting, and ice prevention.

Last Snow Removal Service

Salt/Ice Melt Inventory (lbs/kg)

Snow Removal Contract Status (Active/Expired)

Active

Expired

Salting/De-icing Method Used

Manual

Automated

Combination

Snow Plow Maintenance Last Performed (Date)

Notes on Current Winter/Seasonal Conditions

Ice Melt Application Rate

Low

Medium

High