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Refrigeration System Maintenance - Food Storage Checklist

Ensure food safety & prevent costly breakdowns! Download our Refrigeration System Maintenance Checklist for food storage. This Facility Management resource covers essential inspections, cleaning, and performance checks to optimize efficiency & extend equipment life. Protect your business & customers - get organized today!

This Template was installed 5 times.

General Inspection & Safety

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Initial checks for safety hazards and overall system condition.

Date of Inspection

Time of Inspection

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Ambient Temperature (°C)

Overall System Appearance

Potential Hazards Observed

Notes on General Condition/Hazards

Safety Equipment Check (Fire extinguisher, emergency stops)

Inspector Signature

Condenser Unit

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Inspection and maintenance of the condenser unit, including coils and fan.

Ambient Temperature (°C)

Condenser Coil Temperature (°C)

Discharge Air Temperature (°C)

Fan Motor Amperage

Coil Condition

Notes on Coil Cleaning/Maintenance

Fan Motor Condition

Photo of Condenser Unit

Evaporator Unit(s)

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Inspection and maintenance of evaporator coils within the food storage areas.

Evaporator Coil Temperature (°F)

Evaporator Coil Surface Frost/Ice Thickness (inches)

Coil Condition - Visible Mold/Mildew?

Description of Observed Evaporator Coil Condition (e.g., excessive frost, fouling, leaks)

Defrost Cycle Functioning Correctly?

Evaporator Fan Motor Amperage

Notes on Defrost Cycle Performance (if applicable)

Refrigerant & Pressures

NaN of 9

Monitoring refrigerant levels and pressures for optimal performance.

Suction Pressure (PSI)

Liquid Line Pressure (PSI)

Head Pressure (PSI)

Refrigerant Charge (lbs)

Refrigerant Type

Refrigerant Type Specification (If 'Other')

Pressure Readings Within Normal Range?

Comments/Observations (Pressure & Refrigerant)

Electrical Components

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Checking electrical connections, wiring, and control panels for proper function and safety.

Voltage at Compressor

Amperage Draw - Compressor

Amperage Draw - Fan Motor (Condenser)

Amperage Draw - Fan Motor (Evaporator)

Condition of Wiring Harnesses

Condition of Control Panel

Notes on Electrical Components

Temperature Monitoring & Control

NaN of 9

Verification of temperature accuracy and control system functionality.

Current Temperature (High Storage)

Current Temperature (Low Storage)

Set Point Temperature (High Storage)

Set Point Temperature (Low Storage)

Temperature Stability

Alarm System Functionality

Notes on Temperature Readings/Control System Observations

Last Calibration Date (Temperature Sensors)

Leak Detection & Repair

NaN of 9

Checking for refrigerant leaks and implementing necessary repairs.

Initial Leak Test Method Used?

If 'Other' Leak Test Method, please specify:

Leak Rate (oz/year) if detected:

Leak Location (if found):

Leak Repair Details:

Refrigerant Added (lbs/oz) after repair:

Leak Test Method After Repair?

Additional Notes on Leak Detection/Repair:

Preventative Maintenance & Cleaning

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Routine cleaning and preventative maintenance tasks to extend system lifespan.

Last Coil Cleaning Date

Details of Condenser Coil Cleaning (Method, Solution)

Details of Evaporator Coil Cleaning (Method, Solution)

Air Filter Change Interval (Days/Weeks)

Next Air Filter Change Date

Areas Cleaned (Check all that apply)

Notes/Observations during Cleaning

Documentation & Record Keeping

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Maintaining accurate records of inspections, maintenance, and repairs.

Date of Inspection

Time of Inspection

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Temperature Reading (Avg.)

Refrigerant Pressure (High Side)

Refrigerant Pressure (Low Side)

Detailed Notes/Observations

Work Order Number (if applicable)

Attach Supporting Documents/Photos

Service Technician

Technician Signature

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