Refrigeration System Maintenance - Food Storage Checklist | Facility Management Templates

General Inspection & Safety

1 of 9

Initial checks for safety hazards and overall system condition.

Date of Inspection

Time of Inspection

Ambient Temperature (°C)

Overall System Appearance

Excellent

Good

Fair

Poor

Potential Hazards Observed

Loose Wiring

Refrigerant Leaks

Blocked Airflow

Water Leaks

Unstable Unit

None Observed

Notes on General Condition/Hazards

Safety Equipment Check (Fire extinguisher, emergency stops)

Present and Functional

Present but needs maintenance

Missing or Non-Functional

Inspector Signature

Condenser Unit

2 of 9

Inspection and maintenance of the condenser unit, including coils and fan.

Ambient Temperature (°C)

Condenser Coil Temperature (°C)

Discharge Air Temperature (°C)

Fan Motor Amperage

Coil Condition

Clean

Slightly Dirty

Moderately Dirty

Heavily Soiled

Notes on Coil Cleaning/Maintenance

Fan Motor Condition

Good

Noisy

Vibration

Needs Replacement

Photo of Condenser Unit

Evaporator Unit(s)

3 of 9

Inspection and maintenance of evaporator coils within the food storage areas.

Evaporator Coil Temperature (°F)

Evaporator Coil Surface Frost/Ice Thickness (inches)

Coil Condition - Visible Mold/Mildew?

Yes

Unsure

Description of Observed Evaporator Coil Condition (e.g., excessive frost, fouling, leaks)

Defrost Cycle Functioning Correctly?

Yes

N/A - Not Applicable

Evaporator Fan Motor Amperage

Notes on Defrost Cycle Performance (if applicable)

Refrigerant & Pressures

4 of 9

Monitoring refrigerant levels and pressures for optimal performance.

Suction Pressure (PSI)

Liquid Line Pressure (PSI)

Head Pressure (PSI)

Refrigerant Charge (lbs)

Refrigerant Type

R-134a

R-404A

R-290

Other (Specify in Long Text)

Refrigerant Type Specification (If 'Other')

Pressure Readings Within Normal Range?

Yes

Comments/Observations (Pressure & Refrigerant)

Electrical Components

5 of 9

Checking electrical connections, wiring, and control panels for proper function and safety.

Voltage at Compressor

Amperage Draw - Compressor

Amperage Draw - Fan Motor (Condenser)

Amperage Draw - Fan Motor (Evaporator)

Condition of Wiring Harnesses

Good

Fair

Damaged - Repair Needed

Condition of Control Panel

Good

Fair - Clean Required

Damaged - Repair Needed

Notes on Electrical Components

Temperature Monitoring & Control

6 of 9

Verification of temperature accuracy and control system functionality.

Current Temperature (High Storage)

Current Temperature (Low Storage)

Set Point Temperature (High Storage)

Set Point Temperature (Low Storage)

Temperature Stability

Stable

Fluctuating

Unstable

Alarm System Functionality

Operational

Needs Attention

Notes on Temperature Readings/Control System Observations

Last Calibration Date (Temperature Sensors)

Leak Detection & Repair

7 of 9

Checking for refrigerant leaks and implementing necessary repairs.

Initial Leak Test Method Used?

Electronic Leak Detector

Soap Bubble Test

Pressure Decay Test

Other - Specify Below

If 'Other' Leak Test Method, please specify:

Leak Rate (oz/year) if detected:

Leak Location (if found):

Leak Repair Details:

Refrigerant Added (lbs/oz) after repair:

Leak Test Method After Repair?

Electronic Leak Detector

Soap Bubble Test

Pressure Decay Test

Additional Notes on Leak Detection/Repair:

Preventative Maintenance & Cleaning

8 of 9

Routine cleaning and preventative maintenance tasks to extend system lifespan.

Last Coil Cleaning Date

Details of Condenser Coil Cleaning (Method, Solution)

Details of Evaporator Coil Cleaning (Method, Solution)

Air Filter Change Interval (Days/Weeks)

Next Air Filter Change Date

Areas Cleaned (Check all that apply)

Condenser Unit Area

Evaporator Unit Area

Drain Pans

Surrounding Floors

Exterior Surfaces

Notes/Observations during Cleaning

Documentation & Record Keeping

9 of 9

Maintaining accurate records of inspections, maintenance, and repairs.

Date of Inspection

Time of Inspection

Temperature Reading (Avg.)

Refrigerant Pressure (High Side)

Refrigerant Pressure (Low Side)

Detailed Notes/Observations

Work Order Number (if applicable)

N/A

WO-001

WO-002

Attach Supporting Documents/Photos

Service Technician

Tech 1

Tech 2

Tech 3