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Emergency Evacuation Drill Documentation Checklist

Ensure a safe and compliant hotel or resort! Download our Emergency Evacuation Drill Documentation Checklist - your essential guide to successful drills, guest safety, and regulatory adherence. Simplify your preparedness and avoid costly penalties.

This Template was installed 1 times.

Pre-Drill Planning & Preparation

1 of 7

Documents actions taken before the drill to ensure a safe and effective scenario. Covers notification, briefing, and equipment checks.

Drill Date

Scheduled Drill Start Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
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9:00
9:15
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12:00
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21:15
21:30
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22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Drill Type (Fire, Earthquake, etc.)

Drill Scenario Description

Areas/Floors Included in Drill

Estimated Number of Guests Participating

Number of Staff Briefed on Drill Procedures

Floor Plan Marking Evacuation Routes

Any Specific Considerations or Modifications to Drill Procedures?

Drill Execution - Time & Notifications

2 of 7

Records the timeline of the drill, including start and end times, and notification procedures.

Drill Date

Drill Start Time (Scheduled)

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
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17:45
18:00
18:15
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19:00
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20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Drill Start Time (Actual)

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
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21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Notification Time (Minutes Prior)

Notification Methods Used

Notification Message Content

Time notification delivered to first staff member

0:00
0:15
0:30
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1:00
1:15
1:30
1:45
2:00
2:15
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3:00
3:15
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4:00
4:15
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5:00
5:15
5:30
5:45
6:00
6:15
6:30
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7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
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17:00
17:15
17:30
17:45
18:00
18:15
18:30
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19:00
19:15
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20:00
20:15
20:30
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21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Drill Execution - Evacuation Procedures

3 of 7

Details the actual evacuation process, focusing on staff and guest actions and responses.

Time Drill Initiated

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
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5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Evacuation Routes Used (check all that apply)

Description of Route Deviations/Challenges

Approximate Evacuation Time (minutes)

Assembly Point Used

Observations Regarding Staff Response (e.g., speed, clarity of instructions)

Observations Regarding Guest Response (e.g., compliance, questions)

Obstacles Encountered (check all that apply)

Specific Incidents or Problems Encountered (e.g., injured person, guest refusal)

Post-Drill Assessment & Debriefing

4 of 7

Captures observations, identified issues, and proposed corrective actions following the drill.

Overall Drill Effectiveness Assessment

Areas Requiring Improvement (Select all that apply)

Specific Incidents/Observations During Drill (e.g., bottlenecks, confusion, equipment failure)

Time to Full Evacuation (minutes)

Equipment Functionality Assessment (Select all that apply)

Detailed Explanation of any Equipment Malfunctions (if applicable)

Recommended Corrective Actions for Identified Issues

Date for Implementation of Corrective Actions

Drill Coordinator Signature

Communication & Reporting

5 of 7

Records communication with relevant stakeholders (management, fire department, etc.) and the final report dissemination.

Date of Drill Report Submission

Time of Drill Report Submission

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
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4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
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10:45
11:00
11:15
11:30
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12:00
12:15
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13:00
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23:15
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23:45

Summary of Communication with Fire Department/Emergency Services (if applicable)

Summary of Communication with Building Management/Security (if applicable)

Method of Report Dissemination (e.g., email, hard copy)

Recipients of the Drill Report

Contact Name of Recipient (if applicable)

Recipient's Job Title (if applicable)

Copy of Communication Log (e.g. radio transcripts, emails)

Participant Roles & Responsibilities

6 of 7

Documents the assigned roles for staff participating in the drill and their performance during the event.

Fire Warden 1 Name

Fire Warden 1 Assigned Area

Fire Warden 2 Name

Number of Staff Participating

Fire Warden 1 Performance Notes

Fire Warden 2 Performance Notes

Roles/Tasks Performed by Assigned Staff

Fire Warden 1 Signature

Did Warden Follow Assigned Route?

Guest & Staff Accounting

7 of 7

Details the process for accounting for guests and staff during and after the evacuation.

Total Registered Guests Expected

Total Staff On Duty

Guests Accounted For (Initial)

Staff Accounted For (Initial)

Guests Unaccounted For

Staff Unaccounted For

Description of Actions Taken to Account for Unaccounted Individuals

All Guests Accounted For?

All Staff Accounted For?

Name of Person Responsible for Accounting

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