Event Design and Decor Planning Process

Start of the Workflow/Process.

Create a new entry in the 'Events' data model with initial details like Event Name and Event Date.

Fetch data from the 'Event Brief' entry to populate the planning requirements.

Generate a new entry in the 'Decor Inventory' data model linked to the specific event.

Query the 'Vendors' data model to find available florists and rental companies for the event date.

Assign a task to the Lead Designer to create a visual concept and color palette.

Sum the estimated costs of all selected items in the decor list to check against the client's total budget.

Update the status of specific decor items to 'Confirmed' once the client approves the moodboard.

Create a task for the Logistics Manager to order flowers, linens, and centerpieces.

Aggregate the price of all entries in the 'Rental Items' list to find the total rental expense.

Send an automated email to the client's email address containing the decor summary and cost estimate.

Update the 'Event Project' entry with the final, locked-in budget after all quotes are received.

Create a task for the Setup Crew to coordinate the physical installation of decor on the event day.

Send an SMS to the vendor's phone number confirming the delivery window for rental equipment.

Create a final report summarizing the actual spend versus the planned budget and the final inventory used.

Remove entries from the 'Decor Inventory' that were removed from the scope during the planning process.

End of the Workflow/Process.