Event Security and Safety Protocol Workflow

Start of the Workflow/Process.

Create a new entry in the 'Security Plans' data model to initiate the protocol.

Fetch existing risk assessment data related to the specific event venue.

Create a blank incident log entry linked to the current event plan.

Update the 'Security Personnel' data model with the assigned number of guards for the event.

Execute formula: (Total Expected Guests / Safety Standard Ratio) to determine required security headcount.

Create a task for the Security Lead to perform a physical inspection of the venue perimeter.

Create a task for the gate team to verify all entry points and ID scanning equipment.

Retrieve the list of local police, fire, and medical contact details.

Send an email to the pre-defined local authorities with the event itinerary and safety plan.

Create a task for the Security Supervisor to conduct the pre-event briefing for all staff.

Aggregate the 'Incident Log' entries to count the total number of security breaches recorded during the event.

Update the Security Plan entry status to 'Closed' once all tasks are completed.

Send an SMS alert to the mobile numbers of all active security personnel in case of a detected perimeter breach.

Create a comprehensive report based on the aggregated incident data and completed checklists.

Delete temporary visitor access logs from the temporary data model after the event concludes for data privacy.

End of the Workflow/Process.