Policy Lifecycle Management Workflow

Start of the Workflow/Process.

Fetch all new entries from the 'Policy Drafts' data model that are in the 'Draft' status.

Create a task for the Legal Department to review the retrieved policy draft for compliance.

Update the status field of the specific policy entry to reflect it is currently being reviewed.

Retrieve all active regulatory requirements from the 'Regulations' data model to compare against the draft.

Execute a formula based on the policy's impact level and complexity to determine a priority score.

Create a task for Stakeholders to perform a business impact analysis based on the calculated risk score.

Update the policy entry with the findings and risk level identified during the assessment.

Sum the total number of pending policy reviews to monitor departmental workload.

Create a high-priority task for the Compliance Officer to approve or reject the finalized policy.

Update the policy entry status to 'Approved' or 'Rejected' based on the task outcome.

Send an email to all relevant department heads announcing the new policy implementation.

Create a new entry in the 'Active Policies' data model once approval is finalized.

Send an SMS to the Compliance Director if a policy is flagged with 'Critical' risk during the review.

Create a report summarizing all policy changes, approvals, and revisions completed during the month.

Delete draft entries from the data model that have been rejected and are no longer relevant to the lifecycle.

End of the Workflow/Process.