Goods Receipt and Inspection Process

Start of the Workflow/Process.

Retrieve the original Purchase Order entry to verify item details and quantities.

Create a new entry in the Goods Receipt data model to initiate the receiving process.

Assign a task to the warehouse operator to physically unload the delivery truck.

Assign a task to the Quality Control officer to inspect the goods for damage.

Update the status of the Purchase Order entry to 'Partially Received' or 'Fully Received'.

Update the Goods Receipt entry with inspection notes, pass/fail status, and damage descriptions.

Aggregate all items in the Goods Receipt to calculate the total weight or volume received.

Subtract the received quantity from the ordered quantity to identify discrepancies.

If inspection fails, create a new entry in the Non-Conformance (NCR) data model.

Send an email to the Purchasing Department if the received quantity does not match the PO.

Send an email to the supplier regarding damaged goods identified during inspection.

Create a task to update the stock levels in the main Inventory data model.

Update the quantity on hand in the Inventory data model based on the successful receipt.

Delete a duplicate or incorrectly created Goods Receipt entry if a mistake was made during input.

Create a summary report of all goods received and inspection outcomes for the week.

End of the Workflow/Process.