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| Preparation & Planning (STEP) | | |
| Scheduled Inventory Date (DATE) | | |
| Review Previous Month's Inventory Report & Issues (TEXT) | | |
| Confirm Staff Availability for Inventory Count (SELECTION options: Yes, No) | | |
| Estimated Time to Complete Inventory (Hours) (NUMBER) | | |
| Note any anticipated challenges or areas of concern. (TEXT) | | |
| Linen Types to be Included in Inventory (SELECTION options: Bed Sheets, Pillowcases, Towels, Bathrobes, Tablecloths, Napkins, Uniforms) | | |
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| Physical Linen Count & Assessment (STEP) | | |
| Sheet Sets (King) (NUMBER) | | |
| Sheet Sets (Queen) (NUMBER) | | |
| Sheet Sets (Double) (NUMBER) | | |
| Pillowcases (Standard) (NUMBER) | | |
| Towels (Bath) (NUMBER) | | |
| Towels (Hand) (NUMBER) | | |
| Washcloths (NUMBER) | | |
| Tablecloths (Standard) (NUMBER) | | |
| Condition of Linens (select all that apply) (SELECTION options: Excellent, Good, Fair, Poor - Discoloration, Poor - Tears/Rips, Poor - Stains) | | |
| Notes on overall linen condition/observations (TEXT) | | |
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| Damage & Loss Reporting (STEP) | | |
| Number of Items Lost/Stolen (Estimate) (NUMBER) | | |
| Number of Items Damaged (Estimate) (NUMBER) | | |
| Types of Damage Observed (Select all that apply) (SELECTION options: Tears, Stains (Specify in LONG_TEXT), Fading, Wear & Thinning, Rips, Holes, Other (Specify in LONG_TEXT)) | | |
| Detailed Description of Stains (If Applicable) (TEXT) | | |
| Other Details/Comments Regarding Damage/Loss (TEXT) | | |
| Photos of Damaged/Lost Linen (Recommended) (UPLOAD) | | |
| Suspected Cause of Loss (Select One) (SELECTION options: Guest Loss, Staff Error, Vendor Error, Unknown) | | |
| Specific Location of Loss (e.g., Room #, Laundry Room, etc.) (TEXT) | | |
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| Inventory Reconciliation & Adjustments (STEP) | | |
| Current Inventory Count (Sheets) (NUMBER) | | |
| Record Inventory Count (Sheets) (NUMBER) | | |
| Discrepancy (Sheets) (NUMBER) | | |
| Explanation for Discrepancy (If Applicable) (TEXT) | | |
| Discrepancy Reason (SELECTION options: Theft, Misplacement, Usage Error, Data Entry Error, Other) | | |
| Adjusted Inventory Count (Sheets) (NUMBER) | | |
| Adjustment Approved? (SELECTION options: Yes, No) | | |
| Comments/Notes on Adjustment (if rejected) (TEXT) | | |
| Date of Adjustment (DATE) | | |
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| Ordering & Replenishment (STEP) | | |
| Current Stock Levels (Per Item) (NUMBER) | | |
| Par Levels (Per Item) (NUMBER) | | |
| Quantity to Order (Per Item) (NUMBER) | | |
| Supplier Selection (SELECTION options: Supplier A, Supplier B, Supplier C) | | |
| Order Notes/Special Instructions (TEXT) | | |
| Expected Delivery Date (DATE) | | |
| Total Order Cost (NUMBER) | | |
| Delivery Method (SELECTION options: Standard Delivery, Express Delivery) | | |
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| Maintenance & Cleaning Review (STEP) | | |
| Average Linen Wash Cycle Frequency (per item) (NUMBER) | | |
| Linen Cleaning Vendor Performance (Overall) (SELECTION options: Excellent, Good, Fair, Poor) | | |
| Specific feedback on linen cleaning quality (stains, shrinkage, etc.) (TEXT) | | |
| Types of linen issues observed during inspection (select all that apply) (SELECTION options: Staining, Fading, Tears/Rips, Shrinkage, Wear & Tear, Weakening/Thinning, Other (specify in Long Text)) | | |
| Number of linen items sent back to vendor for quality concerns (NUMBER) | | |
| Overall satisfaction with linen supplier's responsiveness to issues (SELECTION options: Very Satisfied, Satisfied, Neutral, Dissatisfied, Very Dissatisfied) | | |
| Recommendations for improving linen cleaning or maintenance processes (TEXT) | | |
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| Record Keeping & Documentation (STEP) | | |
| Inventory Date (DATE) | | |
| Notes & Observations (TEXT) | | |
| Total Linen Spend (This Month) (NUMBER) | | |
| Inventory Spreadsheet/Log (UPLOAD) | | |
| Overall Linen Condition Assessment (Excellent, Good, Fair, Poor) (SELECTION options: Excellent, Good, Fair, Poor) | | |
| Action Items & Follow-up Required (TEXT) | | |
| Number of linen items needing repair/replacement (NUMBER) | | |
| Prepared By (Name & Title) (TEXT) | | |
| Next Review Date (DATE) | | |