Automotive Collision Repair Estimate Checklist
Ensure accurate, compliant, and profitable collision repair estimates every time. This checklist streamlines your process, minimizes errors, and maximizes customer satisfaction.
This Template was installed 5 times.
Vehicle Information Verification
Ensuring accuracy of vehicle details for correct parts and labor estimation.
Vehicle Identification Number (VIN)
Year
Make
Model
Mileage
Trim Level
Damage Assessment & Documentation
Comprehensive record of all visible damage, including photographs and detailed notes.
Detailed Description of Exterior Damage
Number of Dents/Scratches
Photos of Front Damage
Photos of Rear Damage
Photos of Side/Underbody Damage
Description of Mechanical Damage (if any)
Type of Glass Damage (if applicable)
Parts Identification & Sourcing
Accurate identification of required parts (OEM, aftermarket, used) and confirmation of availability.
Part Type
Part Number
Supplier Name
Quantity
Unit Price
Availability Status
Expected Delivery Date
Labor Time Calculation
Determining appropriate labor hours based on repair complexity and industry standards.
Base Labor Rate (per hour)
Estimated Labor Hours
Shop Overhead Percentage
Repair Complexity Level
Labor Guide Used (e.g., Mitchell, Audatex)
Notes/Justification for Labor Time
Sublet Work Estimation (if applicable)
Estimating costs for specialized repairs requiring external vendors (e.g., painting, mechanical).
Sublet Vendor
Estimated Sublet Cost
Vendor Contact Information
Estimated Completion Date (Sublet)
Estimated Labor Hours (Sublet)
Type of Sublet Work
Supplements & Hidden Damage Contingency
Addressing potential hidden damage and accounting for supplemental repairs.
Contingency Percentage
Description of Potential Hidden Damage
Potential Hidden Damage Type
Estimated Additional Labor Hours (Hidden Damage)
Estimated Cost of Hidden Damage Repair (USD)
Notes Regarding Potential Supplements
Sales Tax and Fees Calculation
Calculating appropriate sales tax and any applicable shop fees.
Subtotal (Before Tax)
Tax Rate (Selection)
Tax Amount
Registration/Title Fee Included?
Registration/Title Fee Amount (if applicable)
Destination Fee Included?
Destination Fee Amount (if applicable)
Estimate Review and Approval
Ensuring accuracy and completeness of the estimate before presenting to the customer.
Estimated Labor Hours
Parts Cost
Sublet Costs
Estimate Accuracy Check
Review Date
Estimator Signature
Manager Approval Status
Customer Communication & Explanation
Clearly communicating the estimate breakdown to the customer and addressing any questions.
Estimate Summary for Customer
Total Estimate Cost (Customer)
Payment Method Discussed
Estimated Completion Date (Customer)
Customer Understanding (Confirmation)
Customer Signature (Acknowledgement)
Estimate Documentation & Storage
Maintaining proper documentation of the estimate for record-keeping and potential claims.
Estimate Creation Date
Estimate Number
Notes on Estimate (e.g., customer requests, disclaimers)
Scanned Copy of Estimate
Storage Location (Physical)
Storage System (Digital)
Number of Copies (Physical)
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