Automotive Data Privacy Compliance Checklist
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Data Collection & Consent
Review processes for collecting customer data and ensuring proper consent is obtained.
Consent Method Used
Summary of Consent Language Used
Date Consent Obtained
Data Collected (Initial)
Purpose(s) of Data Collection
Record of Customer Acknowledgement (if applicable)
Data Storage & Security
Assess data storage methods and security measures to protect sensitive information.
Encryption Method Used for Customer Data
Firewall Strength (rated 1-10)
Physical Security of Servers
Detailed Description of Data Backup Procedures
Last Security Audit Date
Antivirus/Malware Protection Active?
Data Access & Usage
Evaluate who has access to data and how it's being utilized within the dealership.
Who has access to customer financial information?
Which systems can access customer data?
Approximate number of employees with access to customer data.
Describe the process for requesting and approving access to customer data.
Is data access reviewed periodically?
Data Subject Rights (Access, Correction, Deletion)
Verify procedures for handling customer requests regarding their data (access, correction, deletion).
Date of Data Subject Request
Data Subject Full Name
Data Subject Email Address
Type of Request
Details of Request from Data Subject
Date of Response Sent to Data Subject
Details of Response Provided to Data Subject
Request Status
Third-Party Vendor Management
Examine contracts and data processing agreements with vendors.
Vendor Data Processing Agreement (DPA) Status
Vendor Risk Score (1-10)
Vendor Security Questionnaire Review Notes
Vendor Security Questionnaire
Vendor Compliance with Data Residency Requirements
Last Vendor Audit Date
Data Breach Response Plan
Review the dealership's plan for responding to potential data breaches.
Estimated Breach Notification Timeline (Days)
Primary Contact Person for Data Breach
Summary of Data Breach Response Steps
Copy of Data Breach Notification Template
Last Data Breach Response Plan Review Date
External Support Resources (Legal, PR, Cybersecurity)
Training and Awareness
Confirm that employees receive adequate training on data privacy regulations and best practices.
Number of employees trained on data privacy in the last year
Which data privacy topics were covered in training?
Date of last company-wide data privacy training
Training Delivery Method
Briefly describe the content of the data privacy training program
Legal and Regulatory Compliance
Ensure adherence to applicable laws (e.g., GDPR, CCPA, state-specific regulations).
Applicable GDPR Compliance Status
Applicable CCPA Compliance Status
Last GDPR Policy Review Date (YYYY)
Last CCPA Policy Review Date (YYYY)
Date of Next Regulatory Compliance Review
Summary of Recent Regulatory Changes Addressed
Website and Online Privacy Policy
Verify clarity and accuracy of the dealership's online privacy policy.
Privacy Policy Content Review
Accessibility Compliance (WCAG)
Data Categories Disclosed (e.g., Cookies, Location Data)
Policy Updates Frequency
Last Policy Update Date
Regular Audits and Updates
Schedule periodic audits and updates to the data privacy program.
Last Audit Date
Frequency of Audits (e.g., 6, 12 months)
Summary of Audit Findings
Areas Reviewed During Audit
Date of Next Scheduled Audit
Person Responsible for Audit Follow-Up
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