Tenant Common Area Maintenance Checklist
Ensure a pristine and thriving tenant experience! Download our free Tenant Common Area Maintenance Checklist - a vital Facility Management tool for landlords & property managers. Stay compliant, boost tenant satisfaction, & prevent costly repairs. Get your checklist now!
This Template was installed 1 times.
Lobby & Entrance
Covers cleanliness, aesthetics, and functionality of the main lobby and entrance areas accessible to tenants and visitors.
Lobby Floor Cleanliness Rating (1-5)
Front Desk Appearance - Professional & Tidy?
Identify any Issues (Select All that Apply)
Detailed Description of Any Issues Found
Photo Evidence of Issues
Temperature (Degrees Fahrenheit)
Date of Last Deep Clean
Planters / Decor - Adequate & Well-Maintained?
Corridors & Hallways
Focuses on the upkeep of hallways and corridors, ensuring accessibility, safety, and a professional appearance.
Hallway Floor Cleanliness Rating (1-5)
Hallway Obstructions
Detailed Description of Any Damage or Repairs Needed (e.g., scuffs, scratches, cracks)
Lighting Functionality (Corridor)
Temperature Reading (Corridor)
Last Carpet Spot Cleaning Date
Location of any spills or leaks
Notes on corridor access and flow
Stairwells
Addresses cleanliness, lighting, safety features, and general condition of stairwells.
Stairwell Lighting Check - Bulb Condition (1-5, 1=Damaged/Out, 5=Excellent)
Stairwell Handrail Issues?
Stair Treads - Visible Damage (Count)
Describe any damage or repair needs related to stairwell treads.
Emergency Lighting Functionality?
Last Date of Thorough Cleaning
Any signs of pests?
Location of any damaged/missing signage
Fire Safety Signage Present and Visible?
Elevators
Covers maintenance, cleanliness, and proper operation of all elevators.
Elevator Car Floor Leveling Accuracy (in mm)
Elevator Speed (m/s)
Door Operation
Emergency Phone Functionality
Notes on any unusual noises or vibrations
Last Scheduled Maintenance Date
Emergency Lighting Functionality (within elevator)
Door Opening/Closing Time (seconds)
Upload any photos/videos of issues
Restrooms
Focuses on cleanliness, supply replenishment, functionality of fixtures, and overall hygiene of tenant restrooms.
Toilet Paper Supply (Rolls Remaining)
Hand Soap Dispenser Level (Scale: 0-10)
Paper Towel Dispenser Level (Scale: 0-10)
Mirror Condition (Cleanliness & Damage)
Toilet Flush Functionality
Faucet Functionality
Any Additional Notes/Issues Observed
Shared Breakrooms/Kitchenettes
Addresses cleanliness, appliance functionality, supply replenishment, and overall condition of shared break areas.
Refrigerator Temperature (Fahrenheit)
Microwave Cleanliness Score (1-5, 5=Excellent)
Coffee Machine Status
Supplies Needed
Notes/Comments
Last Deep Clean Date
Exterior Common Areas (Landscaping, Walkways, Patios)
Covers landscaping upkeep, cleanliness of walkways, patio areas, and any exterior spaces accessible to tenants.
Grass Cutting Height (inches)
Landscaping Issues Observed?
Description of Landscaping Issues (if any)
Walkway/Patio Crack Depth (inches)
Walkway/Patio Surface Condition
Photos of Exterior Common Areas
Description of Walkway/Patio Repairs Needed
Last Fertilization/Pest Control Date
Loading Dock/Service Areas (if applicable)
Addresses cleanliness, functionality of equipment, and safety conditions in loading docks and service areas.
Dock Leveler Height (inches)
Temperature of Loading Dock (degrees F)
Condition of Dock Doors (Operational/Malfunctioning)
Hazmat Spill Kits Present?
Lighting Condition (Adequate/Insufficient)
Notes on Loading Dock Condition
Last Spill Kit Inspection Date
Security & Safety Systems (Common Areas)
Covers operation and maintenance of security cameras, access control systems, fire safety equipment, and emergency lighting in common areas.
Security Camera Functionality - Lobby Camera 1
Security Camera Functionality - Corridor Camera 1
Fire Alarm System Test Result
Emergency Lighting Test Result
Date of Last Fire Extinguisher Inspection
Notes on Access Control System Functionality (e.g., key card reader issues)
Potential Security Concerns Observed (check all that apply)
Time of Security System Check
Description of any discovered deficiencies
Lighting (Common Areas)
Focuses on ensuring adequate lighting throughout common areas, identifying and replacing burned-out bulbs, and addressing any lighting issues.
Number of Burned-Out Bulbs Identified
Type of Lighting Issues Observed (check all that apply)
Specific Locations with Lighting Issues (e.g., Lobby North Wall, Corridor 2)
Date Bulbs Were Last Changed (if known)
Lighting System Type (if known)
Detailed Description of Lighting Issues (if any)
Wattage of replaced bulbs (if applicable)
Facility Management Solution Screen Recording
Simplify facility management with ChecklistGuro! This screen recording shows how to manage work orders, track assets, and streamline maintenance. See the power of automation! #facilitymanagement #checklistguro #bpm #businessprocessmanagement #maintenance #assetmanagement
Related Checklist Templates
Lease Renewal Checklist
Maintenance Request Checklist
Resident Communication Checklist
Capital Improvement Planning Checklist
Office Opening/Closing Checklist
Operating Room Readiness Checklist
Elevator Maintenance & Safety Checklist
Compressed Air System Inspection Checklist
Swimming Pool & Spa Maintenance Checklist
Dialysis Unit Maintenance Checklist
We can do it Together
Need help with Checklists?
Have a question? We're here to help. Please submit your inquiry, and we'll respond promptly.