Warehouse Inventory Receiving Checklist Template
Ensure accurate stock levels & streamline your warehouse operations! Our Warehouse Inventory Receiving Checklist Template guarantees efficient goods-in, minimizes errors, and maximizes visibility - perfect for optimizing your supply chain. Download now and simplify your receiving process!
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Advance Notification & Preparation
Confirm delivery schedule, prepare receiving area, and gather necessary documents (PO, packing list).
Expected Delivery Date
Expected Delivery Time
Purchase Order (PO) Number
Carrier
Special Delivery Instructions (if any)
Receiving Team Lead
Copy of Purchase Order (PO)
Arrival & Verification
Verify carrier, check for damage during transit, and confirm delivery paperwork matches PO.
Arrival Date
Arrival Time
Truck/Container Number
Carrier
Bill of Lading (BOL) Present?
BOL Number (if applicable)
Packaging Condition
Notes on Packaging Condition (if applicable)
Unpacking & Counting
Carefully unpack items, accurately count quantities, and inspect for damage or discrepancies.
Quantity Received (Item 1)
Quantity Ordered (Item 1)
Quantity Short/Over (Item 1)
Condition of Packaging (Item 1)
Defects Observed (Item 1)
Quantity Received (Item 2)
Unit of Measure Verification (Item 1)
Quality Inspection
Assess the condition and quality of received goods against established standards.
Visible Damage (e.g., dents, scratches, tears)
Quantity Discrepancy (Overage/Shortage)
Detailed Description of any Damage/Defects
Packaging Integrity
Functionality (if applicable)
Attach Photos of Damage/Defects (Optional)
Barcode/Label Verification
Scan or verify barcodes/labels on received items to ensure correct identification.
Expected Quantity (from PO)
Scanned Quantity
Discrepancy Count (if any)
Barcode Readable?
Notes on Barcode/Label Quality (if not readable)
Label Correct?
Discrepancy Resolution
Document and resolve any discrepancies (shortages, overages, damages) with the carrier and supplier.
Description of Discrepancy
Quantity Short/Over
Type of Discrepancy
Responsible Party
Communication with Supplier/Carrier
Supporting Documentation (Photos, Email)
Date of Resolution
Inventory Update
Update warehouse inventory management system with received quantities and lot numbers.
Received Quantity
Adjusted Quantity (if applicable)
Unit of Measure
Lot Number/Batch Code
Expiration Date (if applicable)
Notes/Comments (e.g., condition, special instructions)
Serial Number (if applicable)
Storage & Location
Move received goods to designated storage locations and confirm correct placement.
Designated Storage Location
Quantity Stored
Storage Method
Specific Bin/Rack Details (if applicable)
Condition of Storage Area
Documentation & Record Keeping
File all receiving documents (PO, packing list, receiving report) for audit trail.
Packing List Document
Purchase Order (PO) Copy
Discrepancy Notes (if applicable)
Resolution Status
Document Retention Expiration Date
Document ID / Reference Number
Carrier Communication Log (Notes)
Final Review & Sign-Off
Review the entire receiving process for accuracy and completeness before final sign-off.
Date of Review
Reviewer Name
Reviewer Title/Position
Total Items Received (Confirm Count)
Comments/Notes (if any)
Overall Receiving Accuracy
Reviewer Signature
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