ChecklistGuro Controlled Substance Security Checklist (Daily)
Ensure your pharmacy's safety and compliance! Download our free daily Controlled Substance Security Checklist for retail locations. Protect your inventory, meet DEA regulations, and prevent diversion with this easy-to-use checklist. Retail pharmacy security made simple.
This Template was installed 1 times.
Opening Procedures
Tasks to be completed at the start of each business day.
Opening Time
Vault/Secure Area Condition Upon Opening
Temperature of Secure Storage (If Applicable)
Notes on Opening Procedures/Observations
Key/Access Card Verification – First Person
Alarm System Status
Vault/Secure Storage Verification
Checks to confirm the integrity and condition of the secure storage area.
Vault Door Condition
Lock Mechanism Functionality
Alarm System Status (if applicable)
Temperature Inside Vault (if applicable)
Any Unusual Observations
Key Security - Visible Signs of Compromise?
Inventory Reconciliation
Daily count and verification of controlled substances.
Count and record quantity of each controlled substance – Tablet/Capsule Form.
Count and record quantity of each controlled substance – Liquid Form.
Total number of controlled substance units counted.
Discrepancy (if any) from previous day's count (Units).
Explanation for any discrepancies found (if applicable).
Inventory reconciliation completed by:
Date of inventory reconciliation.
Time of inventory reconciliation.
Count of any expired or damaged controlled substances.
Access Control
Verification of authorized access to controlled substances.
Was the access log reviewed for discrepancies?
Who accessed the secure storage area today?
If 'Other' was selected above, please specify the individual(s) and their role.
Were keys/access cards accounted for?
If keys/access cards were not accounted for, explain the situation.
Was dual control used for all access/dispensing?
Transaction Review
Examination of daily sales and dispensing records.
Total Number of Controlled Substance Transactions
Total Quantity of Controlled Substances Dispensed (Units)
Were all prescriptions verified according to protocol?
Were all electronic prescriptions reviewed for red flags?
Any unusual prescription patterns or discrepancies noted?
Were all returned medications properly documented and processed?
Describe any voided prescriptions or returns. Include reason (if known).
Waste Disposal
Proper disposal procedures for expired or unused controlled substances.
Quantity of Controlled Substance Waste (Total)
Waste Disposal Method Used
If 'Other' disposal method was used, please explain.
Date of Waste Disposal
Time of Waste Disposal
Upload Waste Manifest/Documentation
Employee ID of Person Performing Waste Disposal
Closing Procedures
Actions to be taken at the end of each business day.
Closing Time Verified & Recorded
Final Count of Schedule I Substances
Final Count of Schedule II Substances
Final Count of Schedule III-V Substances
Discrepancy Notes (if any)
Alarm System Activated?
Vault/Secure Storage Area Locked & Secured?
Closing Employee Signature
Incident Reporting
Documentation of any security concerns or unusual events.
Describe any security concerns, unusual activity, or potential breaches observed today.
Was any unauthorized access suspected or confirmed?
Estimated value of potential loss (if applicable).
Date of incident (if not today).
Approximate time of incident.
Specific location of the incident within the store.
Attach any relevant photos or video evidence (if available).
Actions taken to address the incident.
Frequently Asked Questions
Can I customize this template after installing it?
Absolutely. Once installed, you can add, remove, or reorder tasks, add custom fields, and adjust deadlines to fit your specific workflow.
Can I add images or photos to these checklist items?
Yes. Our platform allows you to attach photos, signatures, and notes to any checklist item for better verification and proof of completion.
Can I create a custom checklist from scratch instead of using a template?
Yes. You can use our "Create your own checklist" feature to build a unique workflow tailored exactly to your operational requirements.
Can I add dependencies between tasks?
Yes, you can set up conditional logic and dependencies to ensure your team follows the correct sequence of operations.
Can I assign specific checklist items to different team members?
Yes. You can assign individual tasks to specific employees, ensuring clear accountability across your entire team.
Can I use these checklists on mobile devices in the field?
Yes. Our platform is fully responsive, allowing your team to complete, update, and upload photos to checklists directly from any smartphone or tablet.
How do I notify my manager when a checklist is completed?
You can set up automated notifications (via email, push notification, or in-app alerts) to trigger whenever a checklist is finished or if an item fails inspection.
Can multiple people work on the same checklist simultaneously?
Yes, the platform supports real-time updates, allowing multiple users to contribute to a single live checklist.
Where is the data from completed checklists stored?
All completed checklists are stored securely in your Work OS dashboard, creating a permanent, searchable audit trail of your operations.
Can I generate reports based on my checklist results?
Yes. You can track completion rates, identify recurring issues, and monitor team performance through our integrated reporting and analytics tools.
How can I use these checklists for compliance or auditing purposes?
Because our checklists capture timestamps, photos, and digital signatures, they serve as a robust digital paper trail for regulatory compliance and internal audits.
Can I export my completed checklist data for use in other tools?
Yes. You can export your data in various formats (CSV, Excel, etc.) to integrate your operational insights with your other business software.
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