Rent Collection Checklist
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Pre-Rent Due Date - Tenant Communication
Tasks to proactively remind tenants and minimize late payments.
Rent Reminder Send Date
Reminder Method
Reminder Message Template
Days Before Due Date to Send Reminder
Escalation Path (if no response)
Tenant Contact Name
Rent Due Date - Initial Collection Efforts
Actions taken immediately following the rent due date.
Rent Due Date
Rent Amount Due
Payment Method Received (if any)
Amount Received (if partial)
Notes on Payment Received (e.g., memo on check)
Initial Action Taken
Date Payment Recorded
Follow-Up - Gentle Reminders & Inquiry
Steps to gently remind tenants who have not paid, and explore potential reasons.
Date of First Follow-Up Email/Call
Tenant Contact Method (Email, Phone, Text)
Notes on Initial Inquiry - Tenant Response/Explanation
Tenant Provided Reason for Non-Payment?
Details of Tenant's Explanation (if provided)
Offer of Payment Plan Discussed?
Details of Payment Plan Offer/Discussion
Date of Second Follow-Up (if applicable)
Formal Late Payment Notices & Fees
Procedures for issuing official notices and applying late fees.
Date Notice Sent
Notice Content (Late Payment)
Late Fee Amount
Notice Delivery Method
Tracking Number (if applicable)
Tenant Response (if any)
Deadline for Payment
Notice Type
Legal Action & Eviction (If Necessary)
Steps to take if rent remains unpaid and legal action becomes necessary. (Consult with legal counsel.)
Date of Notice to Pay or Quit Served
Detailed Record of Service (Method, Who Served, etc.)
Date of Eviction Lawsuit Filed
Court Case Number & Jurisdiction
Date of Court Hearing
Summary of Court Hearing & Judge's Ruling
Date of Writ of Possession Issued
Notes regarding Sherriff/Marshall communication and planned eviction date
Date of Actual Eviction
Detailed Record of Eviction Execution (Who Executed, etc.)
Record Keeping & Reporting
Maintaining accurate records of rent payments, notices sent, and collection efforts.
Date of Rent Due
Date Rent Was Received
Rent Amount Due
Rent Amount Received
Late Fee Applied (if any)
Notes on Payment (e.g., partial payment, payment plan)
Communication Method (Rent Confirmation)
Summary of Collection Efforts (Dates, Methods)
Copies of Rent Notices Sent
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