ChecklistGuro Shop Supplies and Consumables Inventory Process
Streamline your auto repair shop's profitability with our optimized Shop Supplies and Consumables Inventory Process. Eliminate waste, prevent stockouts, and reduce overhead costs by mastering the systematic tracking of oils, lubricants, cleaners, and essential shop disposables. This professional workflow ensures your technicians always have the tools they need, optimizes reorder cycles, and protects your bottom line through precise inventory management and loss prevention strategies.
Start
Start of the Workflow/Process.
1. Check Current Stock Levels
Retrieve all entries from the 'Inventory Items' data model to identify items below the minimum threshold.
2. Calculate Total Inventory Value
Sum the 'Unit Price * Quantity' of all items in the inventory to understand total capital tied up in supplies.
3. Create Requisition Request
Generate a new entry in the 'Purchase Requisitions' data model for items identified as low stock.
4. Assign Procurement Officer
Create a task for the Purchasing Manager to review and approve the newly created requisition.
5. Update Requisition Status
Change the status of the requisition entry from 'Pending' to 'Approved' once the manager completes the task.
6. Create Purchase Order
Generate a new entry in the 'Purchase Orders' data model based on the approved requisition details.
7. Notify Vendor
Send an email to the selected supplier with the details of the new Purchase Order.
8. Calculate Order Total
Execute a formula to calculate the total cost including estimated shipping and taxes for the order.
9. Assign Receiving Task
Create a task for the Warehouse Clerk to perform a physical inspection upon delivery.
10. Update Stock Quantity
Increase the 'Quantity on Hand' in the 'Inventory Items' data model once the shipment is marked as received.
11. Update Requisition Completion
Mark the original requisition entry as 'Closed' or 'Fulfilled'.
12. Notify Department Heads
Send an email to relevant department heads informing them that new supplies have arrived and are available for use.
13. Generate Monthly Consumption Report
Create a report summarizing all stock movements and replenishment costs for the current month.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Retrieve all entries from the 'Inventory Items' data model to identify items below the minimum threshold.
Sum the 'Unit Price * Quantity' of all items in the inventory to understand total capital tied up in supplies.
Generate a new entry in the 'Purchase Requisitions' data model for items identified as low stock.
Create a task for the Purchasing Manager to review and approve the newly created requisition.
Change the status of the requisition entry from 'Pending' to 'Approved' once the manager completes the task.
Generate a new entry in the 'Purchase Orders' data model based on the approved requisition details.
Send an email to the selected supplier with the details of the new Purchase Order.
Execute a formula to calculate the total cost including estimated shipping and taxes for the order.
Create a task for the Warehouse Clerk to perform a physical inspection upon delivery.
Increase the 'Quantity on Hand' in the 'Inventory Items' data model once the shipment is marked as received.
Mark the original requisition entry as 'Closed' or 'Fulfilled'.
Send an email to relevant department heads informing them that new supplies have arrived and are available for use.
Create a report summarizing all stock movements and replenishment costs for the current month.
End of the Workflow/Process.
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