Construction Documentation and Record Keeping Workflow

Start of the Workflow/Process.

Fetch core project details (Site Name, Project Manager, Deadline) from the Project Data Model to populate the workflow context.

Create a task for the Field Engineer to perform the initial site walkthrough and document existing conditions.

Generate a new entry in the 'Site Observations' data model to begin recording specific site findings.

Assign a task to the Site Supervisor to upload required photographic evidence to the specific observation entry.

Update the status of the Site Observation entry from 'Pending' to 'Completed' once photos are verified.

Retrieve all open Requests for Information (RFIs) related to the current project phase.

Execute a formula comparing the number of completed safety checks against the total required checks to determine a compliance percentage.

Aggregate all cost entries from the 'Inspection Fees' data model to calculate the total expenditure for the current phase.

Create a task for the Project Manager to review any discrepancies found between the as-built documentation and the original blueprints.

Send an automated email alert to the Project Owner and Safety Officer if a critical safety violation is recorded.

Create a new entry in the 'Daily Logs' data model, pre-populated with data from the current day's tasks.

Send an SMS to the Site Foreman if an urgent 'Stop Work' order is documented in the system.

Create a formal PDF/Summary report aggregating all completed inspections and site observations for the week.

Update the 'Is_Archived' flag to true for all documentation entries associated with the completed project phase.

Delete erroneous or duplicate entries created during manual data entry errors to maintain data integrity.

End of the Workflow/Process.